Table of Contents -won't behave + spurious section breaks

[Annamarie Pluhar]

I'm working on learning how to use TOC functionality. I have been reading
various articles on TOC on the MVP site - however I am testing with a
document that was sent by email by a colleague.

TOC function won't work at all. Is this because I don't have the .dot file
for the file on my computer?
Every time I try to set TOC levels they don't "stick".

Colleague also tells me that the doc adds continuous section breaks for no
reason that he can find. I don't know what his skill level is, but he said
he was on phone with MS for 2 hours. Perhaps he simply has a broken/buggy
template?

I have to work with this doc.. suggestions welcome.


Annamarie
Instructional Designer

[Jezebel]

>
> TOC function won't work at all. Is this because I don't have the .dot file
> for the file on my computer?
> Every time I try to set TOC levels they don't "stick".

Stick in what sense? No, you don't need the DOT file on your computer.
Specify the TOC entries using styles with the levels you want (eg use
Heading 1, Heading 2, etc). Define the TOC styles to look the way you want.
That's all there is for a vanilla TOC.

>
> Colleague also tells me that the doc adds continuous section breaks for no
> reason that he can find. I don't know what his skill level is, but he said
> he was on phone with MS for 2 hours. Perhaps he simply has a broken/buggy
> template?

Word doesn't add section breaks for *no* reason. (The reason might be
obscure, but there will be one ... although it's not a problem I've ever
encountered.) Whatever the cause, it has nothing to do with his template.

[Annamarie Pluhar]

Hi

Thanks for responding. I've made progress and if my stupid mistakes can help
anyone else out I'm confessing. Mind you I'm working with a document that I
inherit from a colleague.

"Stick" in the sense that I specify the TOC entries for the styles and the
levels I want, (Insert/Tables and Indexes/Table of Contents/Options) click
OK, and when I reopen the dialog box to specify the TOC entries they aren't
there. I've done this over and over. However, I missed noticing that while
I was defining the styles "Chapter Title" and Chapter Sub-title" the Header
1, Header 2 and Header 3 were already assigned to TOC 1, 2 and 3
respectively.

Next problem is said colleague defined Chapter Subtitle with left and right
indents that caused a single column of characters to be the TOC 2 entry.

Once I figured that out it's been working fine.

Thanks.


"Jezebel" > wrote in message
...
>
> >
> > TOC function won't work at all. Is this because I don't have the .dot
file
> > for the file on my computer?
> > Every time I try to set TOC levels they don't "stick".
>
> Stick in what sense? No, you don't need the DOT file on your computer.
> Specify the TOC entries using styles with the levels you want (eg use
> Heading 1, Heading 2, etc). Define the TOC styles to look the way you
want.
> That's all there is for a vanilla TOC.
>
> >
> > Colleague also tells me that the doc adds continuous section breaks for
no
> > reason that he can find. I don't know what his skill level is, but he
said
> > he was on phone with MS for 2 hours. Perhaps he simply has a
broken/buggy
> > template?
>
> Word doesn't add section breaks for *no* reason. (The reason might be
> obscure, but there will be one ... although it's not a problem I've ever
> encountered.) Whatever the cause, it has nothing to do with his template.
>
>

[Annamarie Pluhar]

I take it back. The TOC entries aren't "sticking".... I'm wondering if it's
my application... ??

Do continuous section breaks get placed in a document as a result of setting
"keep with next" in the paragraph formatting of a Style?

Thanks


"Annamarie Pluhar" > wrote in message
...
> Hi
>
> Thanks for responding. I've made progress and if my stupid mistakes can
help
> anyone else out I'm confessing. Mind you I'm working with a document that
I
> inherit from a colleague.
>
> "Stick" in the sense that I specify the TOC entries for the styles and the
> levels I want, (Insert/Tables and Indexes/Table of Contents/Options)
click
> OK, and when I reopen the dialog box to specify the TOC entries they
aren't
> there. I've done this over and over. However, I missed noticing that
while
> I was defining the styles "Chapter Title" and Chapter Sub-title" the
Header
> 1, Header 2 and Header 3 were already assigned to TOC 1, 2 and 3
> respectively.
>
> Next problem is said colleague defined Chapter Subtitle with left and
right
> indents that caused a single column of characters to be the TOC 2 entry.
>
> Once I figured that out it's been working fine.
>
> Thanks.
>
>
> "Jezebel" > wrote in message
> ...
> >
> > >
> > > TOC function won't work at all. Is this because I don't have the .dot
> file
> > > for the file on my computer?
> > > Every time I try to set TOC levels they don't "stick".
> >
> > Stick in what sense? No, you don't need the DOT file on your computer.
> > Specify the TOC entries using styles with the levels you want (eg use
> > Heading 1, Heading 2, etc). Define the TOC styles to look the way you
> want.
> > That's all there is for a vanilla TOC.
> >
> > >
> > > Colleague also tells me that the doc adds continuous section breaks
for
> no
> > > reason that he can find. I don't know what his skill level is, but he
> said
> > > he was on phone with MS for 2 hours. Perhaps he simply has a
> broken/buggy
> > > template?
> >
> > Word doesn't add section breaks for *no* reason. (The reason might be
> > obscure, but there will be one ... although it's not a problem I've ever
> > encountered.) Whatever the cause, it has nothing to do with his
template.
> >
> >
>
>

[Suzanne S. Barnhill]

I believe your problem lies in "when I reopen the dialog box to specify the
TOC entries." You basically can't revisit this dialog. When you do, Word
wants to create a new TOC from scratch, so everything is always set back to
the default. You need to either get it right the first time or learn to edit
the TOC field manually; see
http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Annamarie Pluhar" > wrote in message
...
> Hi
>
> Thanks for responding. I've made progress and if my stupid mistakes can
help
> anyone else out I'm confessing. Mind you I'm working with a document that
I
> inherit from a colleague.
>
> "Stick" in the sense that I specify the TOC entries for the styles and the
> levels I want, (Insert/Tables and Indexes/Table of Contents/Options)
click
> OK, and when I reopen the dialog box to specify the TOC entries they
aren't
> there. I've done this over and over. However, I missed noticing that
while
> I was defining the styles "Chapter Title" and Chapter Sub-title" the
Header
> 1, Header 2 and Header 3 were already assigned to TOC 1, 2 and 3
> respectively.
>
> Next problem is said colleague defined Chapter Subtitle with left and
right
> indents that caused a single column of characters to be the TOC 2 entry.
>
> Once I figured that out it's been working fine.
>
> Thanks.
>
>
> "Jezebel" > wrote in message
> ...
> >
> > >
> > > TOC function won't work at all. Is this because I don't have the .dot
> file
> > > for the file on my computer?
> > > Every time I try to set TOC levels they don't "stick".
> >
> > Stick in what sense? No, you don't need the DOT file on your computer.
> > Specify the TOC entries using styles with the levels you want (eg use
> > Heading 1, Heading 2, etc). Define the TOC styles to look the way you
> want.
> > That's all there is for a vanilla TOC.
> >
> > >
> > > Colleague also tells me that the doc adds continuous section breaks
for
> no
> > > reason that he can find. I don't know what his skill level is, but he
> said
> > > he was on phone with MS for 2 hours. Perhaps he simply has a
> broken/buggy
> > > template?
> >
> > Word doesn't add section breaks for *no* reason. (The reason might be
> > obscure, but there will be one ... although it's not a problem I've ever
> > encountered.) Whatever the cause, it has nothing to do with his
template.
> >
> >
>
>

[Stefan Blom]

If you want to revisit the Index and Tables dialog box without
actually creating a new TOC, you must delete the existing TOC first;
then you can recreate it with different settings. Usually, however, it
is quite sufficient to *update* the existing TOC to reflect changes in
your document.

In order to force an update of a table of contents, do the following:
right-click the TOC and choose to "Update field" (or, alternatively,
place the cursor inside the TOC and press F9). If Word presents a
dialog box, make sure that you specify that the entire table should be
updated.

--
Stefan Blom


"Suzanne S. Barnhill" > wrote in message
...
> I believe your problem lies in "when I reopen the dialog box to
specify the
> TOC entries." You basically can't revisit this dialog. When you do,
Word
> wants to create a new TOC from scratch, so everything is always set
back to
> the default. You need to either get it right the first time or learn
to edit
> the TOC field manually; see
> http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
> Word MVP FAQ site: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
> all may benefit.
>
> "Annamarie Pluhar" > wrote in message
> ...
> > Hi
> >
> > Thanks for responding. I've made progress and if my stupid
mistakes can
> help
> > anyone else out I'm confessing. Mind you I'm working with a
document that
> I
> > inherit from a colleague.
> >
> > "Stick" in the sense that I specify the TOC entries for the styles
and the
> > levels I want, (Insert/Tables and Indexes/Table of
Contents/Options)
> click
> > OK, and when I reopen the dialog box to specify the TOC entries
they
> aren't
> > there. I've done this over and over. However, I missed noticing
that
> while
> > I was defining the styles "Chapter Title" and Chapter Sub-title"
the
> Header
> > 1, Header 2 and Header 3 were already assigned to TOC 1, 2 and 3
> > respectively.
> >
> > Next problem is said colleague defined Chapter Subtitle with left
and
> right
> > indents that caused a single column of characters to be the TOC 2
entry.
> >
> > Once I figured that out it's been working fine.
> >
> > Thanks.
> >
> >
> > "Jezebel" > wrote in message
> > ...
> > >
> > > >
> > > > TOC function won't work at all. Is this because I don't have
the .dot
> > file
> > > > for the file on my computer?
> > > > Every time I try to set TOC levels they don't "stick".
> > >
> > > Stick in what sense? No, you don't need the DOT file on your
computer.
> > > Specify the TOC entries using styles with the levels you want
(eg use
> > > Heading 1, Heading 2, etc). Define the TOC styles to look the
way you
> > want.
> > > That's all there is for a vanilla TOC.
> > >
> > > >
> > > > Colleague also tells me that the doc adds continuous section
breaks
> for
> > no
> > > > reason that he can find. I don't know what his skill level is,
but he
> > said
> > > > he was on phone with MS for 2 hours. Perhaps he simply has a
> > broken/buggy
> > > > template?
> > >
> > > Word doesn't add section breaks for *no* reason. (The reason
might be
> > > obscure, but there will be one ... although it's not a problem
I've ever
> > > encountered.) Whatever the cause, it has nothing to do with his
> template.
> > >
> > >
> >
> >
>

[Suzanne S. Barnhill]

> If you want to revisit the Index and Tables dialog box without
> actually creating a new TOC, you must delete the existing TOC first;
> then you can recreate it with different settings.

Hmm, that's seems a bit self-contradictory; if you delete the existing TOC,
then you *must* create a new one.

> Usually, however, it
> is quite sufficient to *update* the existing TOC to reflect changes in
> your document.

Not if you want to change the TOC itself (include more levels, omit some
headings). Updating merely changes the TOC, as is, to reflect the current
document content. If that content includes Level 1 paragraphs that you don't
want in the TOC, there are ways to deal with this outside the TOC dialog,
but the easiest way is to clear the 1 from the style in the TOC Options
dialog.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Stefan Blom" > wrote in message
...
> If you want to revisit the Index and Tables dialog box without
> actually creating a new TOC, you must delete the existing TOC first;
> then you can recreate it with different settings. Usually, however, it
> is quite sufficient to *update* the existing TOC to reflect changes in
> your document.
>
> In order to force an update of a table of contents, do the following:
> right-click the TOC and choose to "Update field" (or, alternatively,
> place the cursor inside the TOC and press F9). If Word presents a
> dialog box, make sure that you specify that the entire table should be
> updated.
>
> --
> Stefan Blom
>
>
> "Suzanne S. Barnhill" > wrote in message
> ...
> > I believe your problem lies in "when I reopen the dialog box to
> specify the
> > TOC entries." You basically can't revisit this dialog. When you do,
> Word
> > wants to create a new TOC from scratch, so everything is always set
> back to
> > the default. You need to either get it right the first time or learn
> to edit
> > the TOC field manually; see
> > http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm
> >
> > --
> > Suzanne S. Barnhill
> > Microsoft MVP (Word)
> > Words into Type
> > Fairhope, Alabama USA
> > Word MVP FAQ site: http://word.mvps.org
> > Email cannot be acknowledged; please post all follow-ups to the
> newsgroup so
> > all may benefit.
> >
> > "Annamarie Pluhar" > wrote in message
> > ...
> > > Hi
> > >
> > > Thanks for responding. I've made progress and if my stupid
> mistakes can
> > help
> > > anyone else out I'm confessing. Mind you I'm working with a
> document that
> > I
> > > inherit from a colleague.
> > >
> > > "Stick" in the sense that I specify the TOC entries for the styles
> and the
> > > levels I want, (Insert/Tables and Indexes/Table of
> Contents/Options)
> > click
> > > OK, and when I reopen the dialog box to specify the TOC entries
> they
> > aren't
> > > there. I've done this over and over. However, I missed noticing
> that
> > while
> > > I was defining the styles "Chapter Title" and Chapter Sub-title"
> the
> > Header
> > > 1, Header 2 and Header 3 were already assigned to TOC 1, 2 and 3
> > > respectively.
> > >
> > > Next problem is said colleague defined Chapter Subtitle with left
> and
> > right
> > > indents that caused a single column of characters to be the TOC 2
> entry.
> > >
> > > Once I figured that out it's been working fine.
> > >
> > > Thanks.
> > >
> > >
> > > "Jezebel" > wrote in message
> > > ...
> > > >
> > > > >
> > > > > TOC function won't work at all. Is this because I don't have
> the .dot
> > > file
> > > > > for the file on my computer?
> > > > > Every time I try to set TOC levels they don't "stick".
> > > >
> > > > Stick in what sense? No, you don't need the DOT file on your
> computer.
> > > > Specify the TOC entries using styles with the levels you want
> (eg use
> > > > Heading 1, Heading 2, etc). Define the TOC styles to look the
> way you
> > > want.
> > > > That's all there is for a vanilla TOC.
> > > >
> > > > >
> > > > > Colleague also tells me that the doc adds continuous section
> breaks
> > for
> > > no
> > > > > reason that he can find. I don't know what his skill level is,
> but he
> > > said
> > > > > he was on phone with MS for 2 hours. Perhaps he simply has a
> > > broken/buggy
> > > > > template?
> > > >
> > > > Word doesn't add section breaks for *no* reason. (The reason
> might be
> > > > obscure, but there will be one ... although it's not a problem
> I've ever
> > > > encountered.) Whatever the cause, it has nothing to do with his
> > template.
> > > >
> > > >
> > >
> > >
> >
>
>
>
>
>
>
>

[Stefan Blom]

"Suzanne S. Barnhill" > wrote in message
...
> > If you want to revisit the Index and Tables dialog box without
> > actually creating a new TOC, you must delete the existing TOC
first;
> > then you can recreate it with different settings.
>
> Hmm, that's seems a bit self-contradictory; if you delete the
existing TOC,
> then you *must* create a new one.
>

My point was that for inexperienced users, deleting and recreating the
TOC provides a way to modify TOC settings without messing with TOC
field codes.

> > Usually, however, it
> > is quite sufficient to *update* the existing TOC to reflect
changes in
> > your document.
>
> Not if you want to change the TOC itself (include more levels, omit
some
> headings). Updating merely changes the TOC, as is, to reflect the
current
> document content. If that content includes Level 1 paragraphs that
you don't
> want in the TOC, there are ways to deal with this outside the TOC
dialog,
> but the easiest way is to clear the 1 from the style in the TOC
Options
> dialog.

Again, for inexperienced users, it is well worth stating explicitly
that updating a TOC is a possibility, if the goal is to make it
reflect the current document structure of a modified document. Of
course I didn't mean to say that updating would change the settings
(that would indeed be strange!). Perhaps making such a comment didn't
help in this particular case, though.

--
Stefan Blom


>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
> Word MVP FAQ site: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
> all may benefit.
>
> "Stefan Blom" > wrote in message
> ...
> > If you want to revisit the Index and Tables dialog box without
> > actually creating a new TOC, you must delete the existing TOC
first;
> > then you can recreate it with different settings. Usually,
however, it
> > is quite sufficient to *update* the existing TOC to reflect
changes in
> > your document.
> >
> > In order to force an update of a table of contents, do the
following:
> > right-click the TOC and choose to "Update field" (or,
alternatively,
> > place the cursor inside the TOC and press F9). If Word presents a
> > dialog box, make sure that you specify that the entire table
should be
> > updated.
> >
> > --
> > Stefan Blom
> >
> >
> > "Suzanne S. Barnhill" > wrote in message
> > ...
> > > I believe your problem lies in "when I reopen the dialog box to
> > specify the
> > > TOC entries." You basically can't revisit this dialog. When you
do,
> > Word
> > > wants to create a new TOC from scratch, so everything is always
set
> > back to
> > > the default. You need to either get it right the first time or
learn
> > to edit
> > > the TOC field manually; see
> > > http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm
> > >
> > > --
> > > Suzanne S. Barnhill
> > > Microsoft MVP (Word)
> > > Words into Type
> > > Fairhope, Alabama USA
> > > Word MVP FAQ site: http://word.mvps.org
> > > Email cannot be acknowledged; please post all follow-ups to the
> > newsgroup so
> > > all may benefit.
> > >
> > > "Annamarie Pluhar" > wrote in
message
> > > ...
> > > > Hi
> > > >
> > > > Thanks for responding. I've made progress and if my stupid
> > mistakes can
> > > help
> > > > anyone else out I'm confessing. Mind you I'm working with a
> > document that
> > > I
> > > > inherit from a colleague.
> > > >
> > > > "Stick" in the sense that I specify the TOC entries for the
styles
> > and the
> > > > levels I want, (Insert/Tables and Indexes/Table of
> > Contents/Options)
> > > click
> > > > OK, and when I reopen the dialog box to specify the TOC
entries
> > they
> > > aren't
> > > > there. I've done this over and over. However, I missed
noticing
> > that
> > > while
> > > > I was defining the styles "Chapter Title" and Chapter
Sub-title"
> > the
> > > Header
> > > > 1, Header 2 and Header 3 were already assigned to TOC 1, 2 and
3
> > > > respectively.
> > > >
> > > > Next problem is said colleague defined Chapter Subtitle with
left
> > and
> > > right
> > > > indents that caused a single column of characters to be the
TOC 2
> > entry.
> > > >
> > > > Once I figured that out it's been working fine.
> > > >
> > > > Thanks.
> > > >
> > > >
> > > > "Jezebel" > wrote in message
> > > > ...
> > > > >
> > > > > >
> > > > > > TOC function won't work at all. Is this because I don't
have
> > the .dot
> > > > file
> > > > > > for the file on my computer?
> > > > > > Every time I try to set TOC levels they don't "stick".
> > > > >
> > > > > Stick in what sense? No, you don't need the DOT file on your
> > computer.
> > > > > Specify the TOC entries using styles with the levels you
want
> > (eg use
> > > > > Heading 1, Heading 2, etc). Define the TOC styles to look
the
> > way you
> > > > want.
> > > > > That's all there is for a vanilla TOC.
> > > > >
> > > > > >
> > > > > > Colleague also tells me that the doc adds continuous
section
> > breaks
> > > for
> > > > no
> > > > > > reason that he can find. I don't know what his skill level
is,
> > but he
> > > > said
> > > > > > he was on phone with MS for 2 hours. Perhaps he simply
has a
> > > > broken/buggy
> > > > > > template?
> > > > >
> > > > > Word doesn't add section breaks for *no* reason. (The reason
> > might be
> > > > > obscure, but there will be one ... although it's not a
problem
> > I've ever
> > > > > encountered.) Whatever the cause, it has nothing to do with
his
> > > template.
> > > > >
> > > > >
> > > >
> > > >
> > >
> >
> >
> >
> >
> >
> >
> >
>

[Stefan Blom]

An additional comment...

Suzanne, it is correct that the first paragraph of my initial response
was self-contradictory. It could more clearly be stated in the
following way: "If you want to revisit the Index and Tables dialog box
without creating a *second* TOC, you must delete the existing TOC
first; then you can recreate it with different settings."

--
Stefan Blom


"Stefan Blom" > wrote in message
...
> "Suzanne S. Barnhill" > wrote in message
> ...
> > > If you want to revisit the Index and Tables dialog box without
> > > actually creating a new TOC, you must delete the existing TOC
> first;
> > > then you can recreate it with different settings.
> >
> > Hmm, that's seems a bit self-contradictory; if you delete the
> existing TOC,
> > then you *must* create a new one.
> >
>
> My point was that for inexperienced users, deleting and recreating
the
> TOC provides a way to modify TOC settings without messing with TOC
> field codes.
>
> > > Usually, however, it
> > > is quite sufficient to *update* the existing TOC to reflect
> changes in
> > > your document.
> >
> > Not if you want to change the TOC itself (include more levels,
omit
> some
> > headings). Updating merely changes the TOC, as is, to reflect the
> current
> > document content. If that content includes Level 1 paragraphs that
> you don't
> > want in the TOC, there are ways to deal with this outside the TOC
> dialog,
> > but the easiest way is to clear the 1 from the style in the TOC
> Options
> > dialog.
>
> Again, for inexperienced users, it is well worth stating explicitly
> that updating a TOC is a possibility, if the goal is to make it
> reflect the current document structure of a modified document. Of
> course I didn't mean to say that updating would change the settings
> (that would indeed be strange!). Perhaps making such a comment
didn't
> help in this particular case, though.
>
> --
> Stefan Blom
>
>
> >
> > --
> > Suzanne S. Barnhill
> > Microsoft MVP (Word)
> > Words into Type
> > Fairhope, Alabama USA
> > Word MVP FAQ site: http://word.mvps.org
> > Email cannot be acknowledged; please post all follow-ups to the
> newsgroup so
> > all may benefit.
> >
> > "Stefan Blom" > wrote in message
> > ...
> > > If you want to revisit the Index and Tables dialog box without
> > > actually creating a new TOC, you must delete the existing TOC
> first;
> > > then you can recreate it with different settings. Usually,
> however, it
> > > is quite sufficient to *update* the existing TOC to reflect
> changes in
> > > your document.
> > >
> > > In order to force an update of a table of contents, do the
> following:
> > > right-click the TOC and choose to "Update field" (or,
> alternatively,
> > > place the cursor inside the TOC and press F9). If Word presents
a
> > > dialog box, make sure that you specify that the entire table
> should be
> > > updated.
> > >
> > > --
> > > Stefan Blom
> > >
> > >
> > > "Suzanne S. Barnhill" > wrote in message
> > > ...
> > > > I believe your problem lies in "when I reopen the dialog box
to
> > > specify the
> > > > TOC entries." You basically can't revisit this dialog. When
you
> do,
> > > Word
> > > > wants to create a new TOC from scratch, so everything is
always
> set
> > > back to
> > > > the default. You need to either get it right the first time or
> learn
> > > to edit
> > > > the TOC field manually; see
> > > > http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm
> > > >
> > > > --
> > > > Suzanne S. Barnhill
> > > > Microsoft MVP (Word)
> > > > Words into Type
> > > > Fairhope, Alabama USA
> > > > Word MVP FAQ site: http://word.mvps.org
> > > > Email cannot be acknowledged; please post all follow-ups to
the
> > > newsgroup so
> > > > all may benefit.
> > > >
> > > > "Annamarie Pluhar" > wrote in
> message
> > > > ...
> > > > > Hi
> > > > >
> > > > > Thanks for responding. I've made progress and if my stupid
> > > mistakes can
> > > > help
> > > > > anyone else out I'm confessing. Mind you I'm working with a
> > > document that
> > > > I
> > > > > inherit from a colleague.
> > > > >
> > > > > "Stick" in the sense that I specify the TOC entries for the
> styles
> > > and the
> > > > > levels I want, (Insert/Tables and Indexes/Table of
> > > Contents/Options)
> > > > click
> > > > > OK, and when I reopen the dialog box to specify the TOC
> entries
> > > they
> > > > aren't
> > > > > there. I've done this over and over. However, I missed
> noticing
> > > that
> > > > while
> > > > > I was defining the styles "Chapter Title" and Chapter
> Sub-title"
> > > the
> > > > Header
> > > > > 1, Header 2 and Header 3 were already assigned to TOC 1, 2
and
> 3
> > > > > respectively.
> > > > >
> > > > > Next problem is said colleague defined Chapter Subtitle with
> left
> > > and
> > > > right
> > > > > indents that caused a single column of characters to be the
> TOC 2
> > > entry.
> > > > >
> > > > > Once I figured that out it's been working fine.
> > > > >
> > > > > Thanks.
> > > > >
> > > > >
> > > > > "Jezebel" > wrote in message
> > > > > ...
> > > > > >
> > > > > > >
> > > > > > > TOC function won't work at all. Is this because I don't
> have
> > > the .dot
> > > > > file
> > > > > > > for the file on my computer?
> > > > > > > Every time I try to set TOC levels they don't "stick".
> > > > > >
> > > > > > Stick in what sense? No, you don't need the DOT file on
your
> > > computer.
> > > > > > Specify the TOC entries using styles with the levels you
> want
> > > (eg use
> > > > > > Heading 1, Heading 2, etc). Define the TOC styles to look
> the
> > > way you
> > > > > want.
> > > > > > That's all there is for a vanilla TOC.
> > > > > >
> > > > > > >
> > > > > > > Colleague also tells me that the doc adds continuous
> section
> > > breaks
> > > > for
> > > > > no
> > > > > > > reason that he can find. I don't know what his skill
level
> is,
> > > but he
> > > > > said
> > > > > > > he was on phone with MS for 2 hours. Perhaps he simply
> has a
> > > > > broken/buggy
> > > > > > > template?
> > > > > >
> > > > > > Word doesn't add section breaks for *no* reason. (The
reason
> > > might be
> > > > > > obscure, but there will be one ... although it's not a
> problem
> > > I've ever
> > > > > > encountered.) Whatever the cause, it has nothing to do
with
> his
> > > > template.
> > > > > >
> > > > > >
> > > > >
> > > > >
> > > >
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> >
>
>
>
>
>

[Suzanne S. Barnhill]

Now that I'll buy! IMO this is a real defect in the Index and Tables dialog.
It should be possible, with the insertion point in an existing TOC, to
revisit the dialog and make changes. You can do this, of course, but then
Word asks if you want the "new" TOC to replace the existing one, which is
the only option. While that superficially accomplishes what you're after,
unless the problem of multiplying bookmarks has been solved (and I can't
recall that it has), then every time you replace the TOC, you've created a
whole new slew of bookmarks to clutter up the file. This is why it is really
useful for users who need TOCs often to learn to edit the TOC field (and
there are some effects that can be created *only* by doing that).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Stefan Blom" > wrote in message
...
> An additional comment...
>
> Suzanne, it is correct that the first paragraph of my initial response
> was self-contradictory. It could more clearly be stated in the
> following way: "If you want to revisit the Index and Tables dialog box
> without creating a *second* TOC, you must delete the existing TOC
> first; then you can recreate it with different settings."
>
> --
> Stefan Blom
>
>
> "Stefan Blom" > wrote in message
> ...
> > "Suzanne S. Barnhill" > wrote in message
> > ...
> > > > If you want to revisit the Index and Tables dialog box without
> > > > actually creating a new TOC, you must delete the existing TOC
> > first;
> > > > then you can recreate it with different settings.
> > >
> > > Hmm, that's seems a bit self-contradictory; if you delete the
> > existing TOC,
> > > then you *must* create a new one.
> > >
> >
> > My point was that for inexperienced users, deleting and recreating
> the
> > TOC provides a way to modify TOC settings without messing with TOC
> > field codes.
> >
> > > > Usually, however, it
> > > > is quite sufficient to *update* the existing TOC to reflect
> > changes in
> > > > your document.
> > >
> > > Not if you want to change the TOC itself (include more levels,
> omit
> > some
> > > headings). Updating merely changes the TOC, as is, to reflect the
> > current
> > > document content. If that content includes Level 1 paragraphs that
> > you don't
> > > want in the TOC, there are ways to deal with this outside the TOC
> > dialog,
> > > but the easiest way is to clear the 1 from the style in the TOC
> > Options
> > > dialog.
> >
> > Again, for inexperienced users, it is well worth stating explicitly
> > that updating a TOC is a possibility, if the goal is to make it
> > reflect the current document structure of a modified document. Of
> > course I didn't mean to say that updating would change the settings
> > (that would indeed be strange!). Perhaps making such a comment
> didn't
> > help in this particular case, though.
> >
> > --
> > Stefan Blom
> >
> >
> > >
> > > --
> > > Suzanne S. Barnhill
> > > Microsoft MVP (Word)
> > > Words into Type
> > > Fairhope, Alabama USA
> > > Word MVP FAQ site: http://word.mvps.org
> > > Email cannot be acknowledged; please post all follow-ups to the
> > newsgroup so
> > > all may benefit.
> > >
> > > "Stefan Blom" > wrote in message
> > > ...
> > > > If you want to revisit the Index and Tables dialog box without
> > > > actually creating a new TOC, you must delete the existing TOC
> > first;
> > > > then you can recreate it with different settings. Usually,
> > however, it
> > > > is quite sufficient to *update* the existing TOC to reflect
> > changes in
> > > > your document.
> > > >
> > > > In order to force an update of a table of contents, do the
> > following:
> > > > right-click the TOC and choose to "Update field" (or,
> > alternatively,
> > > > place the cursor inside the TOC and press F9). If Word presents
> a
> > > > dialog box, make sure that you specify that the entire table
> > should be
> > > > updated.
> > > >
> > > > --
> > > > Stefan Blom
> > > >
> > > >
> > > > "Suzanne S. Barnhill" > wrote in message
> > > > ...
> > > > > I believe your problem lies in "when I reopen the dialog box
> to
> > > > specify the
> > > > > TOC entries." You basically can't revisit this dialog. When
> you
> > do,
> > > > Word
> > > > > wants to create a new TOC from scratch, so everything is
> always
> > set
> > > > back to
> > > > > the default. You need to either get it right the first time or
> > learn
> > > > to edit
> > > > > the TOC field manually; see
> > > > > http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm
> > > > >
> > > > > --
> > > > > Suzanne S. Barnhill
> > > > > Microsoft MVP (Word)
> > > > > Words into Type
> > > > > Fairhope, Alabama USA
> > > > > Word MVP FAQ site: http://word.mvps.org
> > > > > Email cannot be acknowledged; please post all follow-ups to
> the
> > > > newsgroup so
> > > > > all may benefit.
> > > > >
> > > > > "Annamarie Pluhar" > wrote in
> > message
> > > > > ...
> > > > > > Hi
> > > > > >
> > > > > > Thanks for responding. I've made progress and if my stupid
> > > > mistakes can
> > > > > help
> > > > > > anyone else out I'm confessing. Mind you I'm working with a
> > > > document that
> > > > > I
> > > > > > inherit from a colleague.
> > > > > >
> > > > > > "Stick" in the sense that I specify the TOC entries for the
> > styles
> > > > and the
> > > > > > levels I want, (Insert/Tables and Indexes/Table of
> > > > Contents/Options)
> > > > > click
> > > > > > OK, and when I reopen the dialog box to specify the TOC
> > entries
> > > > they
> > > > > aren't
> > > > > > there. I've done this over and over. However, I missed
> > noticing
> > > > that
> > > > > while
> > > > > > I was defining the styles "Chapter Title" and Chapter
> > Sub-title"
> > > > the
> > > > > Header
> > > > > > 1, Header 2 and Header 3 were already assigned to TOC 1, 2
> and
> > 3
> > > > > > respectively.
> > > > > >
> > > > > > Next problem is said colleague defined Chapter Subtitle with
> > left
> > > > and
> > > > > right
> > > > > > indents that caused a single column of characters to be the
> > TOC 2
> > > > entry.
> > > > > >
> > > > > > Once I figured that out it's been working fine.
> > > > > >
> > > > > > Thanks.
> > > > > >
> > > > > >
> > > > > > "Jezebel" > wrote in message
> > > > > > ...
> > > > > > >
> > > > > > > >
> > > > > > > > TOC function won't work at all. Is this because I don't
> > have
> > > > the .dot
> > > > > > file
> > > > > > > > for the file on my computer?
> > > > > > > > Every time I try to set TOC levels they don't "stick".
> > > > > > >
> > > > > > > Stick in what sense? No, you don't need the DOT file on
> your
> > > > computer.
> > > > > > > Specify the TOC entries using styles with the levels you
> > want
> > > > (eg use
> > > > > > > Heading 1, Heading 2, etc). Define the TOC styles to look
> > the
> > > > way you
> > > > > > want.
> > > > > > > That's all there is for a vanilla TOC.
> > > > > > >
> > > > > > > >
> > > > > > > > Colleague also tells me that the doc adds continuous
> > section
> > > > breaks
> > > > > for
> > > > > > no
> > > > > > > > reason that he can find. I don't know what his skill
> level
> > is,
> > > > but he
> > > > > > said
> > > > > > > > he was on phone with MS for 2 hours. Perhaps he simply
> > has a
> > > > > > broken/buggy
> > > > > > > > template?
> > > > > > >
> > > > > > > Word doesn't add section breaks for *no* reason. (The
> reason
> > > > might be
> > > > > > > obscure, but there will be one ... although it's not a
> > problem
> > > > I've ever
> > > > > > > encountered.) Whatever the cause, it has nothing to do
> with
> > his
> > > > > template.
> > > > > > >
> > > > > > >
> > > > > >
> > > > > >
> > > > >
> > > >
> > > >
> > > >
> > > >
> > > >
> > > >
> > > >
> > >
> >
> >
> >
> >
> >
>
>
>
>

[Stefan Blom]

>
> every time you replace the TOC,
> you've created a
> whole new slew of bookmarks to clutter up the file. This is why
> it is really
> useful for users who need TOCs often to learn to edit the TOC
> field (and
> there are some effects that can be created *only* by doing
> that).
>

Good point. I actually wasn't aware of the "bookmark problem"
with TOCs. (It is easy enough to verify that it still exists,
though.)

--
Stefan Blom


"Suzanne S. Barnhill" > wrote in message
...
> Now that I'll buy! IMO this is a real defect in the Index and
Tables dialog.
> It should be possible, with the insertion point in an existing
TOC, to
> revisit the dialog and make changes. You can do this, of
course, but then
> Word asks if you want the "new" TOC to replace the existing
one, which is
> the only option. While that superficially accomplishes what
you're after,
> unless the problem of multiplying bookmarks has been solved
(and I can't
> recall that it has), then every time you replace the TOC,
you've created a
> whole new slew of bookmarks to clutter up the file. This is why
it is really
> useful for users who need TOCs often to learn to edit the TOC
field (and
> there are some effects that can be created *only* by doing
that).
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
> Word MVP FAQ site: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
> all may benefit.
>
> "Stefan Blom" > wrote in message
> ...
> > An additional comment...
> >
> > Suzanne, it is correct that the first paragraph of my initial
response
> > was self-contradictory. It could more clearly be stated in
the
> > following way: "If you want to revisit the Index and Tables
dialog box
> > without creating a *second* TOC, you must delete the existing
TOC
> > first; then you can recreate it with different settings."
> >
> > --
> > Stefan Blom
> >
> >
> > "Stefan Blom" > wrote in message
> > ...
> > > "Suzanne S. Barnhill" > wrote in message
> > > ...
> > > > > If you want to revisit the Index and Tables dialog box
without
> > > > > actually creating a new TOC, you must delete the
existing TOC
> > > first;
> > > > > then you can recreate it with different settings.
> > > >
> > > > Hmm, that's seems a bit self-contradictory; if you delete
the
> > > existing TOC,
> > > > then you *must* create a new one.
> > > >
> > >
> > > My point was that for inexperienced users, deleting and
recreating
> > the
> > > TOC provides a way to modify TOC settings without messing
with TOC
> > > field codes.
> > >
> > > > > Usually, however, it
> > > > > is quite sufficient to *update* the existing TOC to
reflect
> > > changes in
> > > > > your document.
> > > >
> > > > Not if you want to change the TOC itself (include more
levels,
> > omit
> > > some
> > > > headings). Updating merely changes the TOC, as is, to
reflect the
> > > current
> > > > document content. If that content includes Level 1
paragraphs that
> > > you don't
> > > > want in the TOC, there are ways to deal with this outside
the TOC
> > > dialog,
> > > > but the easiest way is to clear the 1 from the style in
the TOC
> > > Options
> > > > dialog.
> > >
> > > Again, for inexperienced users, it is well worth stating
explicitly
> > > that updating a TOC is a possibility, if the goal is to
make it
> > > reflect the current document structure of a modified
document. Of
> > > course I didn't mean to say that updating would change the
settings
> > > (that would indeed be strange!). Perhaps making such a
comment
> > didn't
> > > help in this particular case, though.
> > >
> > > --
> > > Stefan Blom
> > >
> > >
> > > >
> > > > --
> > > > Suzanne S. Barnhill
> > > > Microsoft MVP (Word)
> > > > Words into Type
> > > > Fairhope, Alabama USA
> > > > Word MVP FAQ site: http://word.mvps.org
> > > > Email cannot be acknowledged; please post all follow-ups
to the
> > > newsgroup so
> > > > all may benefit.
> > > >
> > > > "Stefan Blom" > wrote in message
> > > > ...
> > > > > If you want to revisit the Index and Tables dialog box
without
> > > > > actually creating a new TOC, you must delete the
existing TOC
> > > first;
> > > > > then you can recreate it with different settings.
Usually,
> > > however, it
> > > > > is quite sufficient to *update* the existing TOC to
reflect
> > > changes in
> > > > > your document.
> > > > >
> > > > > In order to force an update of a table of contents, do
the
> > > following:
> > > > > right-click the TOC and choose to "Update field" (or,
> > > alternatively,
> > > > > place the cursor inside the TOC and press F9). If Word
presents
> > a
> > > > > dialog box, make sure that you specify that the entire
table
> > > should be
> > > > > updated.
> > > > >
> > > > > --
> > > > > Stefan Blom
> > > > >
> > > > >
> > > > > "Suzanne S. Barnhill" > wrote in
message
> > > > > ...
> > > > > > I believe your problem lies in "when I reopen the
dialog box
> > to
> > > > > specify the
> > > > > > TOC entries." You basically can't revisit this
dialog. When
> > you
> > > do,
> > > > > Word
> > > > > > wants to create a new TOC from scratch, so everything
is
> > always
> > > set
> > > > > back to
> > > > > > the default. You need to either get it right the
first time or
> > > learn
> > > > > to edit
> > > > > > the TOC field manually; see
> > > > > > http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm
> > > > > >
> > > > > > --
> > > > > > Suzanne S. Barnhill
> > > > > > Microsoft MVP (Word)
> > > > > > Words into Type
> > > > > > Fairhope, Alabama USA
> > > > > > Word MVP FAQ site: http://word.mvps.org
> > > > > > Email cannot be acknowledged; please post all
follow-ups to
> > the
> > > > > newsgroup so
> > > > > > all may benefit.
> > > > > >
> > > > > > "Annamarie Pluhar" >
wrote in
> > > message
> > > > > > ...
> > > > > > > Hi
> > > > > > >
> > > > > > > Thanks for responding. I've made progress and if my

stupid
> > > > > mistakes can
> > > > > > help
> > > > > > > anyone else out I'm confessing. Mind you I'm
working with a
> > > > > document that
> > > > > > I
> > > > > > > inherit from a colleague.
> > > > > > >
> > > > > > > "Stick" in the sense that I specify the TOC entries
for the
> > > styles
> > > > > and the
> > > > > > > levels I want, (Insert/Tables and Indexes/Table of
> > > > > Contents/Options)
> > > > > > click
> > > > > > > OK, and when I reopen the dialog box to specify the
TOC
> > > entries
> > > > > they
> > > > > > aren't
> > > > > > > there. I've done this over and over. However, I
missed
> > > noticing
> > > > > that
> > > > > > while
> > > > > > > I was defining the styles "Chapter Title" and
Chapter
> > > Sub-title"
> > > > > the
> > > > > > Header
> > > > > > > 1, Header 2 and Header 3 were already assigned to
TOC 1, 2
> > and
> > > 3
> > > > > > > respectively.
> > > > > > >
> > > > > > > Next problem is said colleague defined Chapter
Subtitle with
> > > left
> > > > > and
> > > > > > right
> > > > > > > indents that caused a single column of characters
to be the
> > > TOC 2
> > > > > entry.
> > > > > > >
> > > > > > > Once I figured that out it's been working fine.
> > > > > > >
> > > > > > > Thanks.
> > > > > > >
> > > > > > >
> > > > > > > "Jezebel" > wrote in
message
> > > > > > > ...
> > > > > > > >
> > > > > > > > >
> > > > > > > > > TOC function won't work at all. Is this because
I don't
> > > have
> > > > > the .dot
> > > > > > > file
> > > > > > > > > for the file on my computer?
> > > > > > > > > Every time I try to set TOC levels they don't
"stick".
> > > > > > > >
> > > > > > > > Stick in what sense? No, you don't need the DOT
file on
> > your
> > > > > computer.
> > > > > > > > Specify the TOC entries using styles with the
levels you
> > > want
> > > > > (eg use
> > > > > > > > Heading 1, Heading 2, etc). Define the TOC styles
to look
> > > the
> > > > > way you
> > > > > > > want.
> > > > > > > > That's all there is for a vanilla TOC.
> > > > > > > >
> > > > > > > > >
> > > > > > > > > Colleague also tells me that the doc adds
continuous
> > > section
> > > > > breaks
> > > > > > for
> > > > > > > no
> > > > > > > > > reason that he can find. I don't know what his
skill
> > level
> > > is,
> > > > > but he
> > > > > > > said
> > > > > > > > > he was on phone with MS for 2 hours. Perhaps
he simply
> > > has a
> > > > > > > broken/buggy
> > > > > > > > > template?
> > > > > > > >
> > > > > > > > Word doesn't add section breaks for *no* reason.
(The
> > reason
> > > > > might be
> > > > > > > > obscure, but there will be one ... although it's
not a
> > > problem
> > > > > I've ever
> > > > > > > > encountered.) Whatever the cause, it has nothing
to do
> > with
> > > his
> > > > > > template.
> > > > > > > >
> > > > > > > >
> > > > > > >
> > > > > > >
> > > > > >
> > > > >
> > > > >
> > > > >
> > > > >
> > > > >
> > > > >
> > > > >
> > > >
> > >
> > >
> > >
> > >
> > >
> >
> >
> >
> >
>