EMAIL a document that has changes/comments, but send without

[Laurel]

I HAVE TRIED EVERYTHING -- AND HAVE TRIED TO FIND THE ANSWER EVERYWHERE?!
PLEASE HELP!

I have a document that our attorney sent with comments and changes. I
turned off the comments and changes in View, Markup. So when I print it out,
it does not print out with the edits. HOWEVER, WHEN I EMAIL THE DOCUMENT TO
ANYONE, THEY RECEIVE THE "MARK-UP" VERSION?!

My boss is getting frustrated -- I need help quickly -- please!

Thank you in advance,

Laurel

[Doug Robbins - Word MVP]

You must accept the changes in the document. You can do it one by one by
right clicking on them or use a macro containing the following code:

Dim arev As Revision
For Each arev In ActiveDocument.Revisions
arev.Accept
Next arev


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Laurel" > wrote in message
...
>I HAVE TRIED EVERYTHING -- AND HAVE TRIED TO FIND THE ANSWER EVERYWHERE?!
> PLEASE HELP!
>
> I have a document that our attorney sent with comments and changes. I
> turned off the comments and changes in View, Markup. So when I print it
> out,
> it does not print out with the edits. HOWEVER, WHEN I EMAIL THE DOCUMENT
> TO
> ANYONE, THEY RECEIVE THE "MARK-UP" VERSION?!
>
> My boss is getting frustrated -- I need help quickly -- please!
>
> Thank you in advance,
>
> Laurel
>
>

[Laurel]

Doug -- Thank you for your quick response.

I did try that (on an individual basis). Once the document was emailed, it
still had the changed colors, even though I had accepted them. We then went
to View, "Markup" and then on the recipient's document they were hidden.
However, once they were emailed again, they showed up. Want to send the
document ready to print out on other's letterhead.


"Laurel" wrote:

> I HAVE TRIED EVERYTHING -- AND HAVE TRIED TO FIND THE ANSWER EVERYWHERE?!
> PLEASE HELP!
>
> I have a document that our attorney sent with comments and changes. I
> turned off the comments and changes in View, Markup. So when I print it out,
> it does not print out with the edits. HOWEVER, WHEN I EMAIL THE DOCUMENT TO
> ANYONE, THEY RECEIVE THE "MARK-UP" VERSION?!
>
> My boss is getting frustrated -- I need help quickly -- please!
>
> Thank you in advance,
>
> Laurel
>
>

[Suzanne S. Barnhill]

Changing the view just changes what you see (it's comparable to toggling the
display of Hidden text in a document); it doesn't change what's there. In
order to keep the markup from being viewable, you have to actually remove
it. To do that, in a copy of the document if desired, choose Accept All
Changes in Document on the Accept Change menu and Delete All Comments in
Document on the Delete Comment menu. For more, see
http://www.shaunakelly.com/word/trackchanges/HowTrackChangesWorks.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Laurel" > wrote in message
...
> Doug -- Thank you for your quick response.
>
> I did try that (on an individual basis). Once the document was emailed,
it
> still had the changed colors, even though I had accepted them. We then
went
> to View, "Markup" and then on the recipient's document they were hidden.
> However, once they were emailed again, they showed up. Want to send the
> document ready to print out on other's letterhead.
>
>
> "Laurel" wrote:
>
> > I HAVE TRIED EVERYTHING -- AND HAVE TRIED TO FIND THE ANSWER
EVERYWHERE?!
> > PLEASE HELP!
> >
> > I have a document that our attorney sent with comments and changes. I
> > turned off the comments and changes in View, Markup. So when I print it
out,
> > it does not print out with the edits. HOWEVER, WHEN I EMAIL THE
DOCUMENT TO
> > ANYONE, THEY RECEIVE THE "MARK-UP" VERSION?!
> >
> > My boss is getting frustrated -- I need help quickly -- please!
> >
> > Thank you in advance,
> >
> > Laurel
> >
> >

[Doug Robbins - Word MVP]

Well, I can't be sure what you did on an individual basis, but if you use
the macro that I gave you, there will be no changes to be seen.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Laurel" > wrote in message
...
> Doug -- Thank you for your quick response.
>
> I did try that (on an individual basis). Once the document was emailed,
> it
> still had the changed colors, even though I had accepted them. We then
> went
> to View, "Markup" and then on the recipient's document they were hidden.
> However, once they were emailed again, they showed up. Want to send the
> document ready to print out on other's letterhead.
>
>
> "Laurel" wrote:
>
>> I HAVE TRIED EVERYTHING -- AND HAVE TRIED TO FIND THE ANSWER EVERYWHERE?!
>> PLEASE HELP!
>>
>> I have a document that our attorney sent with comments and changes. I
>> turned off the comments and changes in View, Markup. So when I print it
>> out,
>> it does not print out with the edits. HOWEVER, WHEN I EMAIL THE DOCUMENT
>> TO
>> ANYONE, THEY RECEIVE THE "MARK-UP" VERSION?!
>>
>> My boss is getting frustrated -- I need help quickly -- please!
>>
>> Thank you in advance,
>>
>> Laurel
>>
>>