What increases the size of a word document dramatically?

[Karen]

I am reformatting a manual with only a few graphics. The size has gone from
500kg to 50000kg. I do the reformating and it accepts the changes, but when
I go back to the beginning of the document the formatting has changed.

[Suzanne S. Barnhill]

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

6. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

7. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

8. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

9. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Karen" > wrote in message
...
> I am reformatting a manual with only a few graphics. The size has gone
from
> 500kg to 50000kg. I do the reformating and it accepts the changes, but
when
> I go back to the beginning of the document the formatting has changed.

[Graham Mayor]

50,000kg - that's 55 tons. It's a wonder the desk hasn't collapsed ;)

--
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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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Karen wrote:
> I am reformatting a manual with only a few graphics. The size has
> gone from 500kg to 50000kg. I do the reformating and it accepts the
> changes, but when I go back to the beginning of the document the
> formatting has changed.