[Doug Robbins - Word MVP]

I would think that you would have to use a query in access as the means of
selecting the desired records and then use the query as the data source.
Even then you will have to come up with some way of making sure that the
person who is adding data to the table does not include in that data the
information that will cause it to be included in the results of the query.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Mike" wrote in message
...
We use Access 2003 for our database, and Word 2003 for running mail
merges.

I have an access database that users pull information from for their mail
merge letters. The problem is that when someone starts going through the
mail
merge process, and a different user is adding or making changes to the
database records, those records that were being updated are printing out
in
the mail merge letters even though they were not selected. Many users make
changes to the database while people use mail merge. So the people doing
the
mail merge end up getting extra printouts of records they didn't select to
print out. How would I go about troubleshooting this issue?

Thanks.