Creating a Data Source
Regardless of how you create the data source, you will be able to sort it
alphabetically or based on any other field. I personally prefer to create
data sources as either Excel spreadsheets or Word tables because I find it
more efficient to be able to edit them directly (and much faster to enter
the data initially as well) as compared to entering and editing data in an
Access-style form.
In earlier versions of Word, even if you used the form to enter the data,
the result was a Word table that could be viewed and edited directly. Now
the data source is an Access-type database that can be viewed and edited
only through the form.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
" wrote in message
...
Hello,
I am in the process of creating a Data Source and have a few questions
regarding the correct process.
1) Is it advisable for me to create a spreadsheet or a table for my data
source or can I just start with "create a data source"
My reason behind the question is because I would hate to have created a
data
source in a specific order or even alpha order and the data would not
merge
correctly. But what I do see happening on a more regular base would be
that,
New Data would be entered and the new data would have to follow the
current
alpha order. Would that be a problem?
I am not sure if I was clear so let me share an example....
Current data would be
Jane Doe and the New entry data would be Jan Doe1 would this new entry
fall
under Jan Doe and then Jan Doe 1 without any problems? or would it be out
of
alpha order and at the end of my data source/
--
Thanks
Jay
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