[Tapiwa Jongwe]

I have 200 fields in two columns of 100 fields. I would like to do what is
explained in
Article ID: 264722 - Last Review: December 6, 2000 - Revision: 1.0 entitled
"WD2000: How to Suppress Blank Lines During a Mail Merge"

Here's some text from the article which pertains to Word 2000:

"Frequently, in mail merges that involve addresses, there is a second line
for the street address. This second line is normally used for a suite or
apartment number. In order to close the "gap" in the address when no data
exists for that merge field, make sure you do not place any spaces,
punctuation, or anything else except merge fields on that second line. If
there is anything else on that line, that line appears in all merges.

NOTE: Each line must end with a paragraph mark (¶) in order for Word to
suppress the line, if the result of the MERGEFIELDS is blank. If the line
ends with a New Line character, Word is unable to suppress a blank line.

The mail merge feature evaluates each line as the merge is performed. If
there is any text on the line, that line appears in the merge result. If
there is no text on the line, but there is a merge field, the mail merge
feature checks to see whether there is any data for the merge field. If
there is no data for the merge field, that line is not created in the merge
result."





"Doug Robbins - Word MVP" a écrit dans le message
de news: ...
I am sorry, but I really do not understand how the use of a hard carriage
return would be achieving what you want.

How many fields are their in your data source?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Tapiwa Jongwe" wrote in message
...
I have a word template stmt.dot containing salary informaion in two
columns in form of merge fields. The first column has labels (label1,
lbel2, label3,...labeln) and the second one has corresponding amounts
(amount1, amount2, amount3,.....amountn) I have just over 100 lines, each
with a corresponding label and amount. However for each stmt.dot printed
not all the merge fields are used. On average I use about 10 lines (10
labels fields and 10 amount fields), not necessarily consecutive, in the
template and the rest appear as blank lines which I want to supress.

I have realines that ending each line by a paragraph mark will suppress
the baln merge files when I prin my template. I have manually added the
paragraph marks after a few lines and they seem to work. Now, when I add
the rest of the marks, the stsmt.dot does not retain them and therefore I
end up with a merged document of about two pages but with only 10 lines
filed in and spread over the two pages. I want the 10 lines to be only on
one page and the rest of the empty fields to be supressed. I do not mind
inserting the paragraph marks manually but the template does not keep
them. That's why I thought there should be a way to do it automatically
and not loose the marks.

Thanks in advance for your help



"Doug Robbins - Word MVP" a écrit dans le
message de news: ...
Your solution appears to be unrelated to the issue as you originally
described it.

It would probably be possible to use a macro to insert the carriage
returns, but you would have to give us more information on what you are
starting with to be able to provide some suggest code.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Tapiwa Jongwe" wrote in message
...
Hello there,

I found an easier way. Adding a paragraph markat the end of each line
will do the trick.

However when I edit my Word template to include the paragraph marks and
saving it, it does not keep them. How do I go about it and, aslo, is
there a way of automatically insterting the paragrapgh marks as I have
about a 100 lines if merge fields and would not like to edit them one
by one.

"macropod" a écrit dans le message de news:
...
Hi Tapiwa Jongwe,

The usual way to suppress blank lines in a mailmerge is to apply an IF
test to the mergefields that might sometimes be empty. The way to do
this in Word is to-
. duplicate the mailmerge field to be suppressed (eg «MyData») so that
you get:
«MyData»«MyData»;
. select both fields and Press Ctrl-F9, you'll get:
{ «MyData»«MyData» };
. fill in between the braces so that you end up with:
{IF«myData»= "" "" "«MyData»¶
"},
where the '¶' is a paragraph mark or line-feed, depending on which
you're using
. delete the existing paragraph mark or line-feed that's outside the
mergefield;
. position the cursor anywhere in this field and press F9 to update
it;
. run your mailmerge.


--
Cheers
macropod
[MVP - Microsoft Word]


"Tapiwa Jongwe" wrote in message
...
Hi,

I have a mail merge document of about six pages whose data source is
another word doc.

However, not all the merge fields contain data at any given time.
Sometimes I have two fields on page one with data and one files on
page six with data. When I merge this info, I have five pages blank
in between. How can I automatically delete these blank lines each i
do the merge?

Thanks in advance.