Hi Peter

Thank you so much for your help. One more thing regarding formatting.....

Paragraph 1, for example, has a main heading under which there are two
bulleted lists. Is it okay to carriage return after the heading and insert
numbers bullets, tabs, coloured font, etc, in the IF fields? In other words,
format as if it were a normal document?

Regards
Sandra

Peter Jamieson wrote:
Hi Sandra,

To clarify: do I insert the IF fields 20 times (including the appropriate
paragraph wording) into the Main document?

Yes, it is tedious, but I think it is the simplest approach.

The reason I have used this layout

{ IF "{ MERGEFIELD para1 \*Upper }" = "Y" "para 1 text here" ""
}{ IF "{ MERGEFIELD para2 \*Upper }" = "Y" "para 2 text here" ""
}

is because it does not generate a new paragraph (or carriage return) when
the "IF" field evaluates as "false" or "no".

Also, where it says "para 1 text
here" "" do I insert my text "If you have contributed to ............" ""
retaining as many quotation marks?

Yes. If I said

{ IF "{ MERGEFIELD para1 \*Upper }" = "Y" "para 1 text here" ""
}
but you need to say

If you have contributed to ............

use

{ IF "{ MERGEFIELD para1 \*Upper }" = "Y" "If you have contributed to
............" ""
}

The second "" is the empty text that is inserted if { MERGEFIELD para1 } is
not equal to "Y".

If your text contains double-quote characters, you may need to do a bit more
than that.

I suggest you try doing your merge to a new document, whcih will allow you
to check your output without printing anything or sending any e-mails.

Peter Jamieson

I can't think of any way to link the individual paragraphs to each
member's
[quoted text clipped - 37 lines]

Sandra

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