Word is a word processor and not a typewriter, so it does not require you to
press enter twice to create spacing between paragraphs. Paragraph formats
include programmable spacing before or after the paragraph (or both) and if
you use (or create and use) a paragraph style that includes such spacing,
you not only create a document that looks right, but a document that is much
easier to edit.
As for scanned text, this requires the use of OCR software which converts a
graphical image of the text to editable text. How well it achieves this is
determined by the software itself. Few are the documents that do not require
extensive re-modelling after such conversion.
You may find
http://word.mvps.org/FAQs/Formatting/CleanWebText.htm useful.
--
Graham Mayor - Word MVP
My web site
www.gmayor.com
Word MVP web site
http://word.mvps.org
Bert Coules wrote:
Suzanne S Barnhill wrote:
Displaying nonprinting characters is always helpful, of course, and
you should not have an "double-return paragraph spaces"; instead,
define and apply a style with 1.5 line spacing and the required
amount of Spacing Before/After. Then Ctrl+A, Ctrl+Q, Ctrl+Spacebar
to remove all direct font and paragraph formatting.
Thank you for that, and I'll look into it, but I'm afraid I don't
understand why I shouldn't have double return paragraph spaces. If
I'd typed the document myself, that's how I would create new
paragraphs, so why shouldn't the scanned text be the same?
I also don't know what you mean by "the required amount of Spacing
Before/After" but I'll do my best to find out.
Bert