Dear Stefan & Jay,
Thank you so much for your prompt and informative replies to my "Subentry"
questions. I can see now that only a single Subentry can be placed in the
MARK INDEX ENTRY dialog box when you're "marking" a Main Entry in that box.
Any additional Subentries to that Main Entry have to be added manually, using
the XE field codes that you both mentioned, right in the document itself.
I wasn't sure exactly where in a document to place the XE field codes, so I
did a little experimenting. I started with a New Blank Document each time,
making 12 documents altogether, then typed the word PLANETS at the top of the
page, and the word EARTH on the next line. Then I scrolled down the page
until "Page 1" turned to "Page 2" on the "Status bar" on the lower left of my
screen, and typed the word MARS on Page 2. I hit ENTER twice, to create a
place where I would later locate my INDEX, and then went about "marking," in
the MARK INDEX ENTRY dialog box, the three words I'd just typed--all three as
Main Entries in the first 6 documents, then just the word PLANETS as a Main
Entry in the last six documents. This is what the first 6 documents looked
like, with the Show/Hide formatting button engaged:
Planets{XE "Planets"}
Earth{XE "Earth"}
Mars{XE "Mars"} (on the second page);
and this is what the second six pages looked like:
Planets{XE "Planets"}
Earth
Mars (on the second page).
I then made Indexes for all of the documents using the INDEX AND TABLES
dialog box.
I then proceeded to type-in the "Subentry" XE field codes in the different
documents, in different ways, to see what would happen. In the first
document, I put the cursor just to the right of the right bracket on the
first line, ( Planets{XE "Planets"} ), and typed: {XE "Planets: Earth"}, to
get this result:
Planets{XE "Planets"}{XE "Planets: Earth"}.
I then scrolled down the page to my INDEX, that I had placed on the second
page, right below MARS, and selected the INDEX by clicking in the "Selection
area" to the left of the INDEX, and then hit the F9 key to "update" the
INDEX, and see what my first-ever XE field code insertion would look
like--and Voila!--nothing happened. Now I know that you can't just type
brackets in a document yourself to insert an XE field--you have to hit
CTRL+F9 to do that.
So, I went back and put my cursor to the right of the right bracket on the
first line...and hit CTRL+F9, to insert a blank XE field there. I typed in
XE "Planets: Earth" between the brackets, and to make a long story short, I
found out this:
If you type XE field codes on the same line that the Main Entry is on,
they'll work, but only for Subentries you've typed on the first page.
Subentries on another page, like in this case MARS, on the second page, will
show up under PLANETS on the updated INDEX alright, but their page number
will be listed as "1" instead of, as in this case, the correct page number
"2."
So, don't insert an XE field code on the same line as the Main Entry.
Instead, insert it next to the chosen Subentry, just to the right of the XE
field code that's been inserted there by the the MAIN INDEX ENTRY dialog
box--if your choice for a Subentry was already "marked" as a Main Entry by
you in the MAIN INDEX ENTRY dialog box--or insert the XE field code directly
after your chosen Subentry, if you've choosen to not have a separate Main
Entry listing for it in the INDEX.
The End
P.S. In WORD'S "Help" section, they discuss a software "add-on," as it's
called, called "DEXter." It enables you to do all sorts of stuff in a
document without you ever having to type in a single XE field code!
Thanks again, Stefan and Jay, and have a nice holiday, everyone!
Bennie
"Jay Freedman" wrote:
Also, to clarify a possible misunderstanding: When you put several
levels into a single XE field like this, you're making *one* entry in
the index. If you want separate subentries at the same level, like
this:
President
Johnson
Andrew
Lyndon
then you must create separate XE fields:
{XE President:Johnson:Andrew}
{XE President:Johnson:Lyndon}
You cannot combine the separate entries into one XE field.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.
On Fri, 31 Aug 2007 06:30:00 -0700, Stefan Blom
wrote:
You will have to edit the field codes directly to have more than two levels
in an index entry. Display hidden text to see the XE (index entry) fields.
Use a colon to separate different levels: { XE "first level:second
level:third level" }. When you are done, update the index with F9.
For information about index creation in Word, see also the article at
http://word.mvps.org/faqs/formatting/Createindex.htm.
--
Stefan Blom
Microsoft Word MVP
"Bennie" wrote:
Hey!
How do I list more than one subentry in the MARK INDEX ENTRY dialog box? I
used commas and semi-colons between them, and all of the subentries ended up
on one line in the Index, with the page across from them of the first
subentry--even though the other subentries were typed on different pages in
the document, and were indicated as such in the same Index under their
individual Alphabetical listings.
I used the "Classic" format for my Index, so the subentries should have been
listed one-under-the-other, each with their associated page numbers on the
right.
The "Help" Instructions seem to indicate that you can add multiple
subentries at once in the MARK INDEX ENTRY dialog box.
Am I doing something wrong, or do the "Help" Instructions need help?
Thank you,
Bennie
P.S. Please consider doing a "Training Exercise" on Indexes. Your Training
Exercises are very thorough, and quite easy to follow. The formatting of the
"Help" Instructions are for the birds.