Okay, that clarifies a lot, though I cut down some of your info. Maybe
someone else will come along with some good ideas, because I'm kinda stumped
for an easy way to do this.
I can see one path, but it involves doing a whole lotta stuff by hand,
extremely repetitively, and with a lot of formatting at the end which would
be cancelled if you accidentally updated the index--and essentially, it'd be
easier to type it yourself. Since you already have the structure done, and
just need to enter all the recipe names in the right places, you might as
well.
To build the index, you would need to enter each recipe name as a subentry
for the author name. Either creating the index fields by hand, or possibly
by creating a concordance file that looked like:
cheese: Pastrami Cheese Ball
cheese: Baked Brie With Apples
Reiman, Deborah: Baked Brie With Apples
Reiman, Deborah: Other Recipe Name
Creating the concordance file alone would be as much or more work as making
the indices yourself.
Word would still generate an index that mixed Cheese and Meat in with
Reiman, Deborah and Edgell, Linda, so you would need to re-sort that out by
hand after generating the index.
Word doesn't do a hyperlinked index--so even if you built the index, those
page numbers would not be clickable in Word. So I think you would have to
set each recipe name appearing in the index as a hyperlink back to that
recipe (much easier to do than hyperlinked page numbers, actually), but
still a lot of work, I think.
If you are willing to learn macros/VBA, it's possible someone could help you
develop some macros to take over some of the grunt work, but that probably
wouldn't actually save any time.
It's conceivable that generating a TOC and then manipulating that into the
form you want would save you some work, but I'm not sure how successful that
would be--making it possible to manipulate might erase the hyperlinks.
Maybe someone who knows more has better ideas.
On 5/26/05 12:39 PM, "KJ" wrote:
Here is a more detailed description of what I am trying to accomplish
I want to place these types of indices into the document so that when I
print it to a pdf the links will follow it. The Authoršs names have a
special style applied to them and I have a separate file with all of the
authoršs names in it AND I have them alphbetized * when I make the index it
re-alphabetizes it by the first name (the first name is first in the actual
document). I would like it to keep the sort order I have set up in the
separate file with the names in it.
I would then like to put a second index into the document that is very
similar except that instead of listing the recipes by author it will list
them by type of food, like chicken recipes will all be together and the
cholcolate recipes will be together * I have a separate file with the types
and groups together.
I am can not understand how to mark and generate the index entries to get
these lists.
Authoršs Index
Eric and Gail Arner
Cream Cheese And Onion Dip Pg #x
Carrot Sheet Cake Pg #x
Winter Fruit Salad Pg #x
Main Ingredient Index
Bread
Angel Biscuits Pg #x
Bagels Pg #x
Banana Nut Bread Pg #x
Beer Bread Pg #x
Biscotti Pg #x
Bisquick Balls Pg #x
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