You are welcome

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


gskywalkers wrote:
Thanks for your help Graham, I was able to change the whole document
to the spacing I wanted with a couple of clicks using that method.
That was exactly what I was looking for.

Gskywalkers

"Graham Mayor" wrote:

You may not have pressed 'enter' twice, but whoever wrote the
document appears to have.
Use the replace function to replace
^13{2,}
with
^p
with the 'use wildcards' option checked
This will remove all multiple presses of the enter key (empty
paragraphs) you can then edit the paragraph style(s) to include
however much inter paragraph spacing you want.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



gskywalkers wrote:
Hi Graham, thanks for your response. I'm not sure that my problem
is hitting enter twice. These documents that I am referring to are
a book that has 22 chapters, all of which have been typed using
"enter" to create the spacing so what I was attempting to do was
somehow modify the Style so that I could change an entire chapter
all at once. I think because I add 6pts, it just increases from a
single space to a single space plus 6pts. I can get a new document
to work correctly by setting a new style and then typing everything
all over but that would be a ton of work. Any ideas on how to
modify the existing chapters?

"Graham Mayor" wrote:

That's because you are pressing 'Enter' twice to create the inter
paragraph space. Press it once!

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


gskywalkers wrote:
Well, unfortunately I am not able to get this space reduced no
matter what I try. I put the 6 pts like you suggested and it
makes the space wider yet.

"Jay Freedman" wrote:

Aaaagggghhhh!!! Another one!

Let me point you to the book "The PC is Not a Typewriter" by
Robin Williams
http://www.amazon.com/gp/product/093...lance&n=283155

- Do not use Enter to create space between paragraphs. There are
multiple reasons for this, of which the excessive space is only
the most obvious.

- Do use the "Space Before" or "Space After" settings in the
Format Paragraph dialog to create the space between paragraphs
*without* the extra Enters. For the half-line space you want, 6
points of Space After is the usual choice.

- Do learn to use styles, and make the paragraph Space settings
part of the style definition. You can have different settings for
different kinds of paragraphs. For example, although you want 6
pt Space After for Body Text, you may want 12 pt Space Before
and 9 pt Space After for a Heading 1 style. See
http://www.shaunakelly.com/word/styl...sOnStyles.html and the
other style-related articles on Shauna's web site.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

On Mon, 19 Jun 2006 14:17:01 -0700, gskywalkers
wrote:

I am using Microsoft Word 2003 to write a book and using the
bookfold feature along with "page setup" however, there is too
much space between the paragraphs as well as too much space
between the conversations. As an example:

"How did you find the Microsoft Discussion Group?"
too much space here
"I found it by doing a search."

There is too much space between the above two quotes and I can't
seem to find a way to reduce it. I am using "enter" to create
the space. I would like this space to be about half of what
"enter" produces.