In Word 2003 or earlier, look at Tools | Options | File Locations to find
the path to Word's Startup folder. Any template your wife saves there will
automatically be loaded at startup (along with Normal.dot), so any AutoText
entries it contains will be added to those in Normal.dot. All this will be
automatic and transparent to the user (the only time you'd notice anything
different is if you changed the "Look in" setting in Insert | AutoText |
AutoText from "All active templates" to either Normal.dot or the add-in
template).
The alternative is for your wife to save the AutoText template you have
provided in My Documents (or elsewhere--it will be needed only temporarily),
open it for editing, and then use the Organizer to transfer the AutoText
entries from that template to Normal.dot. Once you've done this, you can
delete the AutoText template if desired.
Not that you need it for this task, but you might be interested in reading
"What do Templates and Add-ins store?" at
http://word.mvps.org/FAQs/Customizat...latesStore.htm
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
"CAPTGNVR" wrote in message
...
DEAR SUZANNE
First of all thanks for such quick response and it was such a relief.
I understood till where to start a new doc; save it as a new template;
open
add-ins; and organizor etc.
Do you mind giving a bit more explanation or steps for your line "She can
either put it in Word's Startup folder as an add-in .....".
Since it is late here, I will try the rest tomoro and send the file to my
wife and see if she can reverse the organizer.
Will give u the feedback after I get the comments from home. Once again
thanks for the good start.
brgds/captgnvr
"Suzanne S. Barnhill" wrote:
AutoText entries are saved in templates. By default they are saved in
Normal.dot, but you don't want to share that with your wife, as it would
override her settings. So, assuming you both have Word 2003 or earlier,
create a new template (you can name it AutoText), then open Tools |
Templates and Add-ins and click Organizer. Assuming you have your new
template open for editing, you should see it on the left side and
Normal.dot on the right. Select the AutoText tab, then select the
AutoText
entries in Normal.dot that are not just the standard Normal.dot ones
(that
is, the ones you have created), and copy them to your new template.
Save your template and give it to your wife (via any ordinary means of
transfer). She can either put it in Word's Startup folder as an add-in or
reverse the Organizer process to copy the entries into her Normal.dot.
FWIW,
saving AutoText entries in a separate add-in template can be a good idea;
if
you ever have to blow Normal.dot away to solve application problems, you
won't lose the entries (though you can certainly retrieve them using the
Organizer even if you do have to rename Normal.dot to solve a problem).
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
"CAPTGNVR" wrote in message
...
DEAR ALL
I have a list of about 50 names with titles and designations.
I want to send this as word file to my wife as an auto text entries, so
that
she need not type these names each time.
Pls sugest the best way to do; as auto text entry or any other better
way
to
do the same.
BR/CAPTGNVR