The first thing to do is to stop your colleagues using old letters as a
basis for new ones and create proper templates.
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm. which put their own
reference details in the masthead automatically.
--
Graham Mayor - Word MVP
My web site
www.gmayor.com
Word MVP web site
http://word.mvps.org
josi wrote:
This may seem a very strange question but is something I have been
thinking about for a while. This is the situation:
I work in an office as the only typist for several people. At the top
of letters is a reference made up of the initials, in upper case, of
the person who has dictated (or handwritten) the letter followed by
an oblique stroke and my initials (in lower case letters).
So far, so good. However, if I am absent for any reason, the people
type their own letters by using a previous document and Save As...,
or even type a letter from scratch. They always use the same
reference at the top of the letter (i.e. including my initials).
Apart from an element of pride (I confess!) as they aren't very
accurate typists, this can lead to confusion when at some future
date, they query something which I have supposedly typed.
What I would love to do is to find some way of unobtrusively
indicating in a document when I have actually typed it. I have
thought of entering somethng in the document properties but that
wouldn't work when they use Save As...
Any ideas, please?