I'm sorry to hear that you're having trouble with unwanted line spaces in your mail merge address block. Fortunately, there is a simple solution to this problem.
Here are the steps to fix the issue:
- Open your mail merge document in Microsoft Word.
- Click on the "Mailings" tab in the ribbon at the top of the screen.
- Click on "Start Mail Merge" and select "Step-by-Step Mail Merge Wizard".
- In the Mail Merge Wizard, select "Labels" as the document type and click "Next".
- Select the label size you want to use and click "Next".
- In the "Arrange Your Labels" screen, click on "Address Block" and then click "Match Fields".
- In the "Match Fields" dialog box, make sure that all the fields are correctly matched to the corresponding address fields (e.g. "First Name" matches to "First Name").
- Click "OK" to close the "Match Fields" dialog box.
- In the "Arrange Your Labels" screen, click on "Address Block" again and then click "More Items".
- In the "Insert Merge Field" dialog box, select the field that contains the address block (usually a combination of address, city, state, and zip code).
- Click "Insert" to add the address block to your label.
- Click "OK" to close the "Insert Merge Field" dialog box.
- In the "Arrange Your Labels" screen, click on "Address Block" again and then click "Format".
- In the "Address Block" dialog box, make sure that "Insert line breaks between street address and city/state/zip" is unchecked.
- Click "OK" to close the "Address Block" dialog box.
- Click "Next" to proceed with the mail merge.
That's it! By unchecking the "Insert line breaks between street address and city/state/zip" option, you should now have a single space between each line of the address block in your mail merge.