What you should use are IncludeText fields. Check them out in Help, post
back if necessary. You insert the text that may change as an IncludeText
field in multiple documents, then keep the base document updated. You will
need to Update Fields in the documents that use these, to see the changes.
There is supposedly a setting to "update fields on opening" but I've found
it is not always reliable in my version (MacWord 2004).

AutoText has nothing to do with "one file only" but will only help you
insert static text, not help you update changing text.


On 4/18/05 3:35 PM, "robfer" wrote:

In a document that consists of about 20 chapter files, a number of pieces of
text--such as common procedures and lines of code--each appear in more than
one file. What I'd like to do is:

o Put all the pieces of text that appear in multiple locations in one
repository (such as in their own file, or whatever).
o Automatically insert each piece of text into all the locations where it
belongs, in various files.
o Update a piece of text once, in the central repository, and have the
updated version transmitted automatically to each of its locations throughout
the document.
o Quickly check to see that all instantiations and modifications have been
made.

I realize that I can use autotext to do part of this, but autotext seems to
be limited to inserting and updating instances of a text that reside in one
file only.

Any suggestions on how I can achieve my goals?

Thanks,
Rob

--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
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