Hi Barbara,
Create a dummy data source using an Excel file named the same as your team will be using and with the field headings the genuine
file will have, plus a few representative records. You can then setup the mailmerge main document with all the necessary fields,
textual content and formatting.
--
Cheers
macropod
[Microsoft MVP - Word]
"Barbara P" wrote in message ...
This seems really simple but I can't figure out what I'm missing. I want to
create a mail merge document that can be used by our adminitrative team to
send out acknowledgements. Tehy will get an excel list of names once a week.
I want to jsut create the word doc with the fields (date, greeting, etc.)
embedded so they can just open and then run the mail merge.
I am starting with a blank doc, clicking on mailings, start mail merge,
letters. I then expected the commands under Write & Insert Fields would be
available, but they are greyed out.
What am I doing wrong?? 