See interjections below:
"cayce" wrote in message
...
I have read the article on the Word FAQ titled "Why does the appearance (or
layout) of my document chnage when I open it on a different machine."
I have a 4 follow up questions:
1. The article speaks about not using page breaks as they exacerbate the
problem. What about section breaks?
The article refers (or should) to *Hard* page breaks created by holding
Control while pressing Enter. It is considered by most to be better in many
respects to use a Next Page Section Break where necessary. Or - better - use
Page Break Before as a part of the paragraph's formatting - preferably as a
part of a formatting Style.
2. Does using Word's print preview give a valid and true view of the
document's page layout for the printer selected?
What you see in Print Preview is generated by driver for the currently
selected printer, so it should be as close as your display is able to
produce.
3. Does having the printer's driver loaded onto a user's PC automatically
make that an available printer to the user when they select print preview?
As long as the driver is correctly installed it can be selected regardless
of whether the printer is physically available... which is the answer to
what I _think_ you are actually asking
4. Can the driver be loaded on the user's PC without giving them actual
access to that printer?
This kinda ties in with #3 - the user can't access the printer if they don't
have a connection to it - It sounds like the printer is definitely not
connected locally (directly to the user's computer) so access would/should
be controlled through your network admin. IOW, just installing the driver
doesn't automatically let the user effectively send jobs to the printer. If
he tries the jobs will simply get queued up in the local system until
cancelled.
Here's why I ask.
We have restricted access to a color copier/printer. The support staff,
who
get involved in doing the actual hard copy printing of proposals, have
access
to the color copier/printer. However, the people who actually produce the
proposals do NOT have access. This cannot change.
I am HOPING that by just having our IT people load the color
copier/printer's driver onto all the involved user's PCs, they'll be able
to
choose it from Word's print preview feature; and, that Word as a result
will
present to them the real, finished page layout of the document.
My goal it to alleviate print production headaches when you are in the
11th
hour trying to get a proposal out the door and find out page breaks or
other
page layout items have shifted.
Advice and suggestions are welcomed.
--
HTH |:)
Bob Jones
[MVP] Office:Mac