If you read what I said about 'Accept All Changes' below you'll see that the
'Accept AllChanges' option is available **from the dropdown menu beside the
Accept Change button on the Reviewing toolbar**. (The right click menu is a
context-specific menu that relates to the current selection - so it's not
really surprising that it offers accept/reject on the currently selected
deletion or insertion rather than a document-wide function.)
I'm sure the relative invisibility of this essential command is responsible
for a lot of the current annoyance over revisions. It's obvious that users
just don't 'get' the dropdown arrow beside a clickable button - it regularly
gets missed in 'Insert' dialogs too, so people think they have no 'link to
file' option any more sigh.
--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site:
http://www.syntagma.co.uk
Word MVP FAQ site:
http://www.word.mvps.org
"D Robinson" D
wrote in message
...
There is no "Accept all Changes" option on my copy of MS Word 2003, SP1.
I
right click on a change and it has options: "accept deletion" or "reject
deletion". It does NOT have "accept change". I cannot find ANY option
anywhere that says "accept all changes." This is truly a huge pain in the
butt.
"Margaret Aldis" wrote:
You are confusing several different issues here.
'Protecting for tracked changes' is a setting that locks the document so
that changes are tracked and the user can't turn it off from the
toolbar. It
isn't the same as just having tracked changes set 'on' (so any changes
are
marked), nor is it the same as having changes (insertions and deletions)
showing up in the document.
Word 2003 will by default open documents in the 'Final showing mark-up'
view
if there are tracked changes in the document (whether or not tracking is
currently on, whether or not document is protected for tracking). If
documents created in earlier versions of Word open like this, then it is
because you were (perhaps inadvertently) tracking changes at some time
in
the past, and you have never accepted/rejected those changes. Word 2003
has
a new view default here, but it doesn't turn tracking (or protection) on
and
it certainly can't generate revisions that weren't already in the
document!
I assume the idea of the new view default was to alert people to the
revisions stored in their document to avoid embarrassment, though from
the
posts here it often seems to ensure that Word 2003 recipients see
changes
Word 2002 senders had forgotten about without even trying to snoop g.
The only way of removing changes in documents is to accept or reject the
changes. But if all you want to do is clean out the revision marking,
without any backtracking of the changes you've made, you just turn off
tracking (if it's still on) and 'Accept all changes' (available on the
dropdown menu beside the Accept Change button) - you don't have to
accept
each change individually. You can *view* the document without the
changes by
choosing Final without Markup, but that will leave the changes in the
file,
and they will be visible on opening.
--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org
"CarolChris" wrote in message
...
If it is not enabled by default, why then does a form created in an
earlier
version of Word and protected as a form (not for tracked changes) open
in
Word 2003 displaying the tracked changes? It seems that Word 2003
thinks
the
form is protected for tracked changes. My company recently updated to
Office
2003, and this issue with forms has been a major complaint from many
users.
"Suzanne S. Barnhill" wrote:
Track Changes is not enabled by default in any version of Word. If
it is
turned on for a specific document, then it is because you or the
document
creator turned it on.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.
"
wrote in
message ...
Is it possible to turn it off so that it does not track any
revisions
and
comments at all?
To clean up every file by accepting or rejecting all revision
marks
and
deleting all comments is a waste of time. The feature may be
useful,
but
the
user should be able to decide when to use it.
"Suzanne S. Barnhill" wrote:
What part of it do you want to change? Have you looked at the
options on
the
Track Changes tab of Tools | Options?
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.
"
wrote in
message
...
How to override the track changes default?