[Lynda[_2_]]

Hi Peter:

Thanks! You solved my problem. Your solution is exactly the one I was
looking for.

Lynda

"Peter Jamieson" wrote in message
...
OK, I'm not sure precisely what you are seeing but here each column in the
Mail Merge Recipients is wide enough to accommodate the title, but if you
need to scroll sideways to find the field you want to filter on, the
column headers do disappear after a few hundred columns. Stuff like that.
If that's what's happening it should be OK to select the first column,
click the dropdown, click (Advanced...), then enter the expression you
want in the Query Options|Filter records dialog.

If you are seeing something else, let us know.

--
Peter Jamieson
http://tips.pjmsn.me.uk

"Lynda" wrote in message
...

I am using Word 2003.

Lynda

"Peter Jamieson" wrote in message
...
Which version of Word?

--
Peter Jamieson
http://tips.pjmsn.me.uk

"Lynda" wrote in message
...
Thanks for your help with this. Your solution does not work in my case
because the csv file has so many fields that the headers disappear in
the recipient list so it is not possible to see the dropdown and hence
restrict the list based on the value in that field.

I cannot load the csv into Excel or Access either because there are too
many fields.

Lynda



"Peter Jamieson" wrote in message
...
Longer term it will probably be better to set up one letter (i.e.
Mailmerge main document) for each term, and use the Mailmerge
Recipients dialog (depends on the version of Word) to select the
applicable records. Within that dialog, select the little drop-down at
the top of the TermYear field and select what you need (what does the
field actually contain? Does it contain a year and a term, or just a
term?). You may need to select the Advanced... option there which
leads to another dialog box where you can set up the criteria.

Once you have made the selection, save the mail merge main document,
close it, and re-open it to ensure that your selections have not been
lost or altered (Word does not have a particularly good track record
in this area). Then test the merge (e.g. by merging to a new
document).

Peter Jamieson
"Lynda" wrote in message
...
Hi:

I hope you can help me with this one. I have a dataset of records
(.csv file) and I want to have certain letters created in mail merge
based on the value in the TermYear field of each of these records.
In other words, if TermYear is Spring, merge to Spring letter,
otherwise merge to Fall letter. Currently, I have created a letter
that just has an IF/THEN?Else statement that grabs the correct letter
and merges to it. I find this somewhat awkward though and wondered if
there is a better way to accomplish this. Any suggestions would be
greatly appreciated.

Lynda