Graham
Fantastic, that works.

Thank you
David Hal


"Graham Mayor" wrote:

What you need is:
{IF{MERGEFIELD E_Start} "12:00:00 AM" {MERGEFIELD E_Start \@ "d MMMM
yyyy"}"}


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



David Hall wrote:
Graham, thanks again for persevering with this.

Removing the switch, saving the document and reopening (to make sure
all changes are applied) produces a field entry in Word of:
12:00:00 AM
When the Excel value is 0.

When I remove the date formatting from the Excel cell then the Word
field shows zero if the Excel value is zero.
However, the result when the Excel cell contains a date the Word field
contains the numerical value of the date, ie 36008 for 1st August
1998. This result is unaffected by inserting the switch! (Again I
saved and reopened the documents)

I hope this helps you diagnose what I have got wrong.

David Hall


"Graham Mayor" wrote:

I appreciate that when the field has content it produces the date,
but it is what the field produces when the data is 0 that matters.
Word interprets the raw data and not necessarily what you see
displayed in Excel, which is based on the formatting of the cell.
So what *exactly* does the field (without a switch) produce when the
cell content is 0? Today's date can be expressed in a variety of
ways - how does the field express it?
I have to say that correcting the Excel data is the better plan if
that is available to you. Not everyone has that option

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


David Hall wrote:
Graham thank you for your comments.
Whenever a date is present in E_Start the correct date is inserted
in the Word Doc, unfortunately I was unable to achieve a solution
with your suggestion.

The mailmerge is executed from a sheet that contains one row of
data. Which information is in this row is determined by a selection
process elsewhere in the workbook. Therefore if the main data has a
blank cell the corresponding cell in the row for the merge data
shows a zero.

I tried with a test Excel Doc and test Word Doc and got the same
'error'.
I find it really weird that a zero in the Excel cell is 'forcing'
today's date to be entered in the Word Doc.

Re-writing the Excel entry so that if the main data cell is equal to
zero (ie blank) the corresponding merge cell is to equal blank ( ""
) does solve the problem. So perhaps this is the best solution.

Obviously if another solution is possible I would be very interested
to receiving further postings.

David Hall


"Graham Mayor" wrote:

If today's date is being inserted into Word when there is a 0 in
the data file, then the merge is never seeing 0 as the result of
the merge. You have to check for what is *actually* being merged
and not what you expect to be merged.

What *exactly* does {Mergefield E_Start} produce?

You can then test for this instead of 0. If indeed it is today's
date (provided today's date is never E_start) then

{IF{MERGEFIELD E_Start} {Date}"{MERGEFIELD E_Start \@ "d MMMM
yyyy"}"}

might be nearer the mark. You will probably have to add switches to
both the first E_Start and Date.

You may find it simpler to use an alternative means of connecting
your merge to the Excel data - see the Excel data section of
http://www.gmayor.com/mail_merge_lab...th_word_xp.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



David Hall wrote:
Hi, this problem is really frustrating me so if you can help I
would really appreciate it.

I am using Word 2003 and Excel 2003 to do a mailmerge and I am
having a problem with today's date being inserted in the Word
document when the Excel value is zero. I would either like to show
the date that is entered in the Excel sheet or nothing if the
Excel value is zero.

My entry in the Word document is:
{IF{MERGEFIELD E_Start} = 0 "" {MERGEFIELD E_Start \@ "d MMMM
yyyy"}

Where am I going wrong?

Many thanks
David Hall