What you are describing is a mail merge. See these articles:
How to create a Mail merge
Creating a mail merge Data Source
Express mail merges in Word 2002 and 2003
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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"percy1" wrote in message
I'm using word 2003. Even as a small company is a tiresome job sending the
same letter to 25 employees which we have to do with monotonous regularity
these days. Is it possible to write one letter and print that letter to 25
different people and addresses. Any help would be greatfully received.