On the View menu, click Header and Footer. Word places the insertion
point in the header. You can navigate to the footer area if you prefer
to have Page X of Y there, instead (one way is via the "Switch between
header and footer" button on the Header/Footer toolbar). On the
Header/Footer toolbar, click Insert AutoText. Pick the "Page X of Y"
option.

--
Stefan Blom
Microsoft Word MVP


"Iffat" wrote in message
...
Hi! im trying to insert page numbers but it only allows me to write
1,2,3,4
etc...
what i really need to write is 'page 1 of 4, page 2 of 4' etc... i
have used
this once before but now have forgotten!!! oh and i have MS 2003 XP.
thank
you in advance.