Thanks Stefan. I do want the numbering to start again after a Heading 1
paragraph, but not after a Heading 2 or 3 paragraph. Unfortunately, this is
what is happening. I realise now that the changes I described before mean
that numbering does not restart in a new chapter, so I had not really worked
out the problem.

I will look into the option of using AutoText entry instead.

Rachel


"Stefan Blom" wrote:

When you add a chapter number to captions, Word assumes that you also
want to restart caption numbering after the selected chapter
(heading). That's what \s 1 means in a Seq field: "restart the
numbering of this field when it follows a Heading 1 paragraph".

If you don't want the numbering to restart, you can replace \s 1 with
\n (as you've seen), or more easily just delete \s 1.

But once you've manually changed the fields inserted by Word, you
cannot use the Caption dialog box to insert subsequent captions; if
you do, Word will re-insert the \s switch.

Instead, you can select the caption label and number and create an
AutoText entry for the insertion.

--
Stefan Blom
Microsoft Word MVP


"Rachel H" wrote in message
...
Hi Stefan

Thank you so much for your reply. I am pretty sure I have my
settings the
way I want them in the Caption and Caption numbering boxes. I have
ticked the
box 'Include chapter number' and set 'Chapter starts with style' to
'Heading
1'.

I pressed Alt+F9 as advised and looked at the field codes which I
hadn't
looked at before. I don't completely understand what the different
parts of
the field code mean, but (with a little help from 'help') I changed
the
endings and it now seems to work. The Field codes previously read:

{ STYLEREF 1 \s }.{ SEQ Table \* ARABIC \s 1}

I changed the final \s 1} to \n} and the numbering now works.

However, although the changes remain when I save the document and
re-open
it, if I enter a new caption, they all revert back to the old field
codes.
Have you any idea how I can correct my settings so the ending is
always \n} ?

Thanks

Rachel


"Stefan Blom" wrote:

Verify that the captions are set up the way you want them (in the
Caption and Caption Numbering dialog boxes). Then select the
entire
document and press F9 to update the Seq fields that take care of
the
numbering. Does that help? If it doesn't, what field codes show if
you
press Alt+F9?

--
Stefan Blom
Microsoft Word MVP


"Rachel H" wrote in message
...
I am having trouble numbering tables and figures using the
captions
command
in Word 97. I am using 3 heading styles in my document which are
numbered
(e.g.) Chapter 1, 1.1, 1.1.1 and respectively. These are based
on
the pre-set
styles for Headings 1-3. I want my tables to be numbered
according
to the
chapter number (e.g. Table 2.1, Table 2.2 etc. in Chapter 2),
irrespective of
which sub-section they are in. When I enter a caption, I have
ticked
the box
'Include chapter number' and set the Chapter number with style
'Heading 1'.
The numbering is fine within a sub-section, but when I move to
the
next
sub-section within the same chapter, the numbering starts again
(still with
the correct chapter number). I can't see why this is or how to
override it.
Please can anyone advise me?