I think you can accomplish what you are looking for by creating a template
for the report and create a Building Block for each additional section which
can be quickly inserted into new documents, multiple times if necessary. If
you aren't familiar with Building Blocks, take a look at the Insert tab and
the Cover Page, Header, Footer galleries. The Cover Page gallery might be
more like what you have in mind.
When you create your Building Blocks, save them in your template and
associate them with a Custom Gallery. That way you can add the gallery to
the Quick Access Toolbar for quick insertion. Note that if you elect to
modify the Quick Access Toolbar for the template, make sure you select your
template when making the customizations. (If you need help with this, post
back and let us know.)
For more on Building Blocks take a look at
http://office.microsoft.com/en-us/he...341311033.aspx
Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook
Word FAQ:
http://mvps.org/word
TechTrax eZine:
http://mousetrax.com/techtrax/
MVP FAQ site:
http://mvps.org/
"David Robinson" wrote in message
...
Word 2007
I just changed jobs from grocery store manager to 8th grade English teacher.
I am not unfamiliar with basic use of Word but I want to streamline some
things.
The teachers have to generate 5 different types of reports. Each report has
4-5 sections that are the same every time:
- A header
- Table of contents
- Description of the course or program (optional)
- Grade, effort, change in status table
- Parental acceptance and signature area
It also has areas that each teacher may want to add that are standard or
unique to the teacher's requirements. In total this means there may be
anywhere from 5-12 sections in each report. Today there reports are nearly
all generated manually by cut & paste from old versions. This creates a
crazy mishmash which each teacher then has to sort out to make some
semblance of a cohesive document. It gets even harder to get these done
when a new teacher comes along - like me.
So what I want to do is create some sort of standardized report generation
system. I don't even know if Word is the right place to do this but since
the existing docs are all in Word already it seems like the right place to
start. Ideally I'd like to have all of the report components stuffed into a
single doc. When a teacher opens the doc should be able to easily identify
the sections that they need and don't need. I've tried simply putting them
together as one long doc but this makes section removal pretty tedious.
What I'd really like is a way to have a shorthand list of sections that the
teachers could just select the sections they want and save that into their
new report.