Hi Suzanne
it's actually happening in the preview and when i complete the merge. I
have actually copied the excel data into a new file because it was 3mb with
only 250 rows in excel. when i create the new file in Excel it merges
absolutely fine. However, this doesn't really solve the reason why it was
happening can you shed any light on this?
Many thanks
Gillian
"Suzanne S. Barnhill" wrote:
Is this just when you preview the merge or after you actually perform it?
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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
"GillyWilly" wrote in message
news
I have an Excel 2003 list that I am using for a mail merge in Word 2003.
When I look at the data source in Word I can remove all of the 'ticks' to
'retick' only the people I wish to include on my mail merge. However,
when I
then go through and insert my merge fields and preview the information it
has
included the whole list of names and addresses rather than just the ones I
specifiy. Can anyone tell me why this is happening?
Thanks