Use a catalog or directory in Word XP and later type mailmerge main document
with the records sorted on the last field.

If you put the merge fields in the cells of a one row table, when you
execute the merge, you will get a table containing the records.

There must be nothing else in the mailmerge main document. Anything else
that you need will have to be added later, or you can copy the table and
paste it into another document.

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Please respond to the Newsgroup for the benefit of others who may be
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Hope this helps,
Doug Robbins - Word MVP
"Pendragon" wrote in message
...
I have a text file for a data source listing committee members; the last
field is an attendance record (yes=1, no=0). I have a Minutes.doc where
for
those attending I would like to be able to list only those records;
similar
for those absent.

The mail merge is troubling since I want to create a list of records on
the
same Word document rather than the traditional merge of each record on a
separate document.

Thanks!