[Rosemary]

Hi Suzanne

The bookmark was higlighted, but when I deleted the dummy bookmark the
dropdown menu reverted to its previous defective form.

Hmm.

Thanks for all your efforts on this one.

--
Rosemary


"Rosemary" wrote:

Hi Suzanne

Great - thanks for that idea. I willl try it now.

The weird thing about this is that the document functions fine in Word 2007
when I accept all the changes, and fine in Word 2003 regardless.

The other odd feature is that I cannot copy the caption from )e.g.) Table 1
over the bad one for Table 2 - just won't paste over the top.
--
Rosemary


"Suzanne S. Barnhill" wrote:

Not exactly, but here's something you might try. After you insert the dummy
caption and can see Table 2 in the cross-reference dialog, select the real
caption and go to the Insert | Bookmark dialog. Check the box for "Hidden
bookmarks" and select the radio button for "Location." The bookmark that is
highlighted (if any) will be the one for our caption. Click Add. If you
don't see a bookmark highlighted, try selecting both captions together, then
using Add to place the bookmark around both. Then select just ther "real"
caption and go back and Add again. Then delete the extra caption and see how
that works. My suspicion is that somehow the bookmark is being added
incorrectly when the List of Tables is being generated.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Rosemary" wrote in message
...
No sign of text boxes, but I have discovered that if I put a dummy Table 2
caption in the document before the real one, the real one updates and
becomes
visible on the dropdown cross reference menu. However, it reverts to its
correct number and becomes invisible again once I delete the dummy table
heading.

Does that suggest any solution?
--
Rosemary


"Suzanne S. Barnhill" wrote:

If this were an earlier version, I'd suspect that the captions were in
text
boxes (which, in versions prior to 2007, are invisible to the TOC or
Cross-reference dialog), but that should not be an issue in 2007.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Rosemary" wrote in message
...
Hi

Thanks for your question - good point. I inherited the documents from
4
authors (all of whom used the same template) and have integrated them
into
one document.

The caption entries mostly work just fine, but some are either:
(1) missing from the TOC (Table 5)
(2) missing from the drop down cross references list (Tables 2, 3 ,5
10,17).

Your suggestion made me wonder how they had put the captions in -
perhaps
they had been done just as text using the Caption style in the
template.
So
I have just gone in and deleted all the old table captions and put in
new
ones which I can track ( eg Table 1: new) but the problem persists for
exactly the same table captions.

There does not seem to any relationship between the source documents
and
the
problem captions - they occur with tables which originated in 3 of the
4
documents.
--
Rosemary


"grammatim" wrote:

Wait, whether the ToC updates everything (discarding any special
formatting you may have done since the last generation) or just the
page numbers is a setting you can change. (Don't ask _me_ where to
find it. Suzanne will tell you.)

Were all your table titles done by Insert Caption or something
similar? (Is it consistent about the ones it fails to list in the XRef
panel?)

On Oct 3, 5:19 pm, Rosemary
wrote:
Hi Suzanne

Thanks for that information. I am dealing with a large document
which
has
become very slow to save, won't update the TOC fully (does page nos.
only)
and in which the drop down list of cross references misses some of
the
tables
etc. I've been following your instructions on excessive file size
which you
posted in response to a query from Shawn Fultz a while back, and
Fast
Save
was one possible (and easily addressed) cause.

--
Rosemary

"Suzanne S. Barnhill" wrote:
Why are you providing instructions for Word 2003 when Rosemary has
made it
clear that she has Word 2007?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Guruveer" wrote in message
...
Hi Rosemary,

Fast save option is not available in word 2007 as it is in word
2003.

Choose Options from the Tools menu and click the Save tab.
Uncheck the Allow Fast Saves option.
Click OK.
--
GuRuVeEr

http://guruveer.blog.com

"Rosemary" wrote:

Hi

Could anyone advise me if Word 2007 has a Fast Save option and,
if
so,
how I
can turn it off?
--
Rosemary