Hi Graham,
Thanks a ton for your code. I have been trying different combinations all
day to get around the printer problem. As suggested I ran the printtray code
seperately and it is printing from "Drawer 1" without error. when i combine
it with the getcontent code the printer stalls and i have to physically undo
the stackbypass option and select LTR on the printer. The funny part is when
i go to select option button on the printer pop up i see default tray as
drawer 1.
Now the label sheet appears on a new document I am unable to delete labels
that i dont require. Since the same label is listed for the full page. I am
forced to give the print command to complete the macro. Any suggestions.
Thanks for all your help.
"Graham Mayor" wrote:
Oops - triplicate - I don't know how that happened 
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
Graham Mayor wrote:
You have to walk before you can run 
First clean up the mess from the crash -
http://www.gmayor.com/what_to_do_when_word_crashes.htm
You are going wrong by using the wrong bit of macro code. The one you
have used intercepts the envelope/label dialog. The posted macro has
already used that and the label has been created. All you need is to
set the printer and tray and pop up the print dialog.
Your modifications seem to suggest that the same printer is used
throughout. That being the case there is no need to change it. You
can change the Tray (are you sure that "Drawer 1" is the correct
command? Record the action in a temporary macro if you are not sure)
and change it back. The additions below pop up the print dialog so
you can print as many labels as required or change the tray further
if required.
Sub GetContent()
Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String
Dim strLabel As String
Dim sTray As String
Dim sName As String
Dim bProtected As Boolean
'Unprotect the file
If ActiveDocument.ProtectionType wdNoProtection Then
bProtected = True
ActiveDocument.Unprotect Password:=""
End If
'get the filename of the form document
sName = ActiveDocument.FullName
'Get the field content
f1 = ActiveDocument.FormFields("Text1").Result
f2 = ActiveDocument.FormFields("Text2").Result
f3 = ActiveDocument.FormFields("Text3").Result
f4 = ActiveDocument.FormFields("Text4").Result
f5 = ActiveDocument.FormFields("Text5").Result
f6 = ActiveDocument.FormFields("Text6").Result
f7 = ActiveDocument.FormFields("Text7").Result
'assemble the content with associated text
sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _
& vbCr & "MPI No " & f3 & " DRAWING# " & f4 _
& " REV NO " & f5 & " ASSEMBLY DWG " & f6 _
& vbCr & "TOT QTY " & f7
'Pick the label type
strLabel = InputBox("Label stock number?", "Labels", 5263)
'Create the label
Application.MailingLabel.CreateNewDocument Name:=strLabel,
Address:=sLayout
'Print the labels
sTray = Options.DefaultTray
Options.DefaultTray = "Drawer 1"
Dialogs(wdDialogFilePrint).Show
Options.DefaultTray = sTray
'Switch back to the form document
Windows(sName).Activate
'Reprotect the form document.
If bProtected = True Then
ActiveDocument.Protect _
Type:=wdAllowOnlyFormFields, NoReset:=True, Password:=""
End If
End Sub
vandy wrote:
Hello Graham,
Thanks for the document giving me an option for selecting the tray. I
am new woking with macros and have attempted to add the code with the
exisiting macro you gave me.
I am running into run time errors.
I am getting the users input to print the labels and assuming that
this macro will print from drawer 1 thus choosing the tray and if not
than it print out from drawer 2.
Sub GetContent()
Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String
Dim strLabel As String
Dim bProtected As Boolean
Dim sCurrentPrinter As String
Dim sTray As String
Dim sQuery As String
'Unprotect the file
If ActiveDocument.ProtectionType wdNoProtection Then
bProtected = True
ActiveDocument.Unprotect Password:=""
End If
'Get the field content
f1 = ActiveDocument.FormFields("Text1").Result
f2 = ActiveDocument.FormFields("Text2").Result
f3 = ActiveDocument.FormFields("Text3").Result
f4 = ActiveDocument.FormFields("Text4").Result
f5 = ActiveDocument.FormFields("Text5").Result
f6 = ActiveDocument.FormFields("Text6").Result
f7 = ActiveDocument.FormFields("Text7").Result
'assemble the content with associated text
sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _
& vbCr & "MPI No " & f3 & " DRAWING# " & f4 _
& " REV NO " & f5 & " ASSEMBLY DWG " & f6 _
& vbCr & "TOT QTY " & f7
'Pick the label type
strLabel = InputBox("Label stock number?", "Labels", 5263)
'Create the label
Application.MailingLabel.CreateNewDocument Name:=strLabel,
Address:=sLayout 'Reprotect the document.
If bProtected = True Then
ActiveDocument.Protect _
Type:=wdAllowOnlyFormFields, NoReset:=True, Password:=""
End If
sQuery = MsgBox("Print Labels?", vbYesNo, "Labels")
If sQuery = vbYes Then 'Answer is print labels
ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the
required printer
Options.DefaultTray = "Drawer 1" 'set labels to Tray 1
End If
If sQuery = vbNo Then 'Answer is regular document
ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the
required printer
Options.DefaultTray = "Drawer 2" 'Set labels to Tray 2
End If
With Dialogs(wdToolsEnvelopesAndLabels)
sCurrentPrinter = ActivePrinter 'Save the current printer
sTray = Options.DefaultTray 'Save the current tray
'ask the user whether labels are required
.DoNotSetAsSysDefault = True
.Execute
Dialogs(wdDialogToolsEnvelopesAndLabels).Show 'Pop up the wizard
dialog ActivePrinter = sCurrentPrinter 'Put the printer back as it
was at the start Options.DefaultTray = sTray 'Put the tray back as it
was at the start DoNotSetAsSysDefault = True
.Execute
End With
End Sub
window shuts down and word autosaves my document. Where am i going
wrong.
Thanks for the help.
"Graham Mayor" wrote:
You can select the label tray from the print dialog - you should
also be able to edit the tray from the envelope/label dialog -
options.
You can do any of this by macro if you know the parameters - see the
examples for selectring alternative printers and/or trays at
http://www.gmayor.com/fax_from_word.htm
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
vandy wrote:
Hello Graham,
This macro code works beautifully. The labels are getting printed
the way it should be. I am still trying to overcome a printer word
problem.
In word during mail merge when you select avery shipping label
option the Laser and ink jet tray shows systemBypass to allow
manual feed.
When i run this macro the printer detects labels are being printed
and gives an error.I manually select auto paper size A4 and the
data is printed. I tried putting the label in the tray but it did
not work either. It flashes with Staybypass option. Is there any
way a default paper tray can be selected. We use printers in remote
location and are looking at getting a dedicated printer for this
purpose.
Can the user select the tray from which he wants to print might be
that way we can work around this problem.
"Graham Mayor" wrote:
To overcome the variables try the following:
1. The revised version below creates a new label document, so you
can print as many labels as you like on whatever printer you have
available.
2. The default label size is 5263, but you can insert another
number if you change this.
3. See 1
4. Run the macro from a toolbar button or better still on exit
from the last form field. The macro will then unlock and lock the
form. 5. It doesn't matter what you call the form field bookmarks as
long as the names are echoed in the macro Text1 to 7 are what I
used. Sub GetContent()
Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String
Dim strLabel As String
Dim bProtected As Boolean
'Unprotect the file
If ActiveDocument.ProtectionType wdNoProtection Then
bProtected = True
ActiveDocument.Unprotect Password:=""
End If
'Get the field content
f1 = ActiveDocument.FormFields("Text1").Result
f2 = ActiveDocument.FormFields("Text2").Result
f3 = ActiveDocument.FormFields("Text3").Result
f4 = ActiveDocument.FormFields("Text4").Result
f5 = ActiveDocument.FormFields("Text5").Result
f6 = ActiveDocument.FormFields("Text6").Result
f7 = ActiveDocument.FormFields("Text7").Result
'assemble the content with associated text
sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _
& vbCr & "MPI No " & f3 & " DRAWING# " & f4 _
& " REV NO " & f5 & " ASSEMBLY DWG " & f6 _
& vbCr & "TOT QTY " & f7
'Pick the label type
strLabel = InputBox("Label stock number?", "Labels", 5263)
'Create the label
Application.MailingLabel.CreateNewDocument Name:=strLabel,
Address:=sLayout 'Reprotect the document.
If bProtected = True Then
ActiveDocument.Protect _
Type:=wdAllowOnlyFormFields, NoReset:=True, Password:=""
End If
End Sub
vandy wrote:
Hello Graham,
Thanks a ton for the macros. I am facing some problems when i do
this.
1) the printer while printing labels is by Stack byPass as
defualt so the printer always gives me an error msg.
2) Reg. size
Application.MailingLabel.PrintOut Name:="AE (2x7)",
Address:=sLayout, _
ExtractAddress:=False, SingleLabel:=True, _
I would be using ( 4" X 2" ) 5263 avery std. labels should I
mention this here I foresee labels of different sizes used .
3)If i need to control the no of print copies as we see in the
normal print command can i do this with a macro.
4) when i protect the form and enter values i cannot run the
macro. I unprotect the form and run the macro.
5) i have assigned assigned bookmarks from Text1 to Text7 to the
form feilds, is this correct.
Please bear with me if these questions are real basic but I am
beginning to understand the power of macros and its automation
capabilities and attempting to grasp the concept.
thanks
"Graham Mayor" wrote:
http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you
how to extract data from a form, however, if the object of the
exercise is for a user to input data into the form and produce a