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Lenny Lenny is offline
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Posts: 74
Default Using Mail Merge to Populate a Form

I currently have set up a Word 2003 Protected Form Template. This is a
certification of training form that the user normally enters the employees
badge no., name, and dept no. into a three-column table on the form.

The users of the form now want to pull in this information from an Excel
2003 spreadsheet that is kept at the department level into the table on the
form. There are 15 rows to the table. Each employee may be listed multiple
times in the listing due to different training completed and being recorded
for submittal. When output to the merged file, I am getting mixed results
but none correctly. When I enter the merge fields as indicated below, it
generated about 60 pages with the individual names listed many more times
than on the original excel spreadsheet. When I change the field to include:
NextMergeformat to both fields it produces only 2 sheets that list the
first instance for each employee. There are only 61 rows of record on the
excel spread sheet, so it should only generate 3 output pages. I tried
entering the row range in the last option of the "Merge to New Document"
window as "From 2 To 61" but this is not giving me all the records. What am
I doing wrong? Lenny

Example:
__________________________________________________ ___
ID No. Name Dept.
000001 ID Employee 1 ID NAME
000008 ID Employee 2 ID NAME
000101 ID Employee 3 ID NAME
000001 ID Employee 1 ID NAME