In Word 2002 and 2003, unless you have disabled "Keep track of formatting,"
whenever you apply direct formatting to a paragraph, Word appends this
information to the name of the style in use. Although it appears that it is
creating a new style (and for all I know it may actually be possible to use
these "styles" for TOC purposes), this is really just "formatting," and if
you disable "Keep track of formatting," you'll still see just Body Text
regardless of what formatting you've added. But if you apply the Body Text
style to another paragraph, you'll get the default style formatting, without
the direct formatting you added. You need to create a true style (you could
call it "Main Heading" or "Front Matter Heading" or whatever else seems
appropriate) to apply to these paragraphs.
In any case, you don't necessarily want to start with the Body Text style in
creating a heading. You might want to base the style on Normal or "(no
style)." Where "Body Text" comes in is in the outline level of the style.
The built-in heading styles have outline levels assigned--Level 1 for
Heading 1, Level 2 for Heading 2, etc. So when you generate a TOC, Word
automatically picks up these styles and puts them in the TOC, each with the
corresponding TOC style. Most other styles have an outline level of "Body
Text" (you can see the level at the top right corner of the Format |
Paragraph dialog), which means that they won't automatically be included in
the TOC (though you can include them if you want to), and if you want to
keep something OUT of the TOC, you demote its outline level to Body Text so
it doesn't show up automatically.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site:
http://word.mvps.org
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"xppuser" wrote in message
...
hi suzanne,
i am not quite sure what you meant by "named style so that you can
pick it up for the TOC if desired" but i'll do it anyway since you told me
to do it, presumably this naming will have a purpose later on i.e. with an
eye towards generating TOC.
you are right in that earlier i was about to state that hopefully all
being
well the next time i would be asking some more questions is when i would
(undoubtedly) come unstuck generating table of content, figures and tables
as
well as index but i decided to leave it in case i am tempting fate.
i think it would be about two/three more weeks worth of writing before i
get
to the generating TOC stage but i appreciate your links - would be my
homework/bedtime reading.
thanks also for advice about using None in the Bullets and Numbering to
get
rid of them.
till later,
jes