I'm using Word 2002.

My document consists of labels, each of which is unique by virtue of Mail
Merge. Essentially, each label contains unique information obtained from
each record in the Mail Merge as well as some values that are the same on
each label. The mergefields are working fine: each label has the unique
information that it should have. The problem is with the values that are
supposed to be the same on every label.

I am under the impression that Fill-in fields are used to supply values that
are going to be the same on each label in a given Mail Merge. I defined a
fill-in field in the top left label in the grid and defined it with the \o
option so that I would only be prompted for the value once. Then, I
propagated that label to the rest of the labels in the grid and clicked on
"Merge to New Document". I had thought I'd only be prompted for the value of
the Fill-in once and that value would then be applied to every label
produced by this particular execution of the mail merge. Instead, I get
prompted for EACH LABEL.

What am I doing wrong? How do I get Word to only prompt me for the Fill-in
value ONCE for each time I click "Merge to New Document" instead of once for
each label in the merge?

I've tried everything I can think of but nothing seems to help.

I'm not sure if this is a red herring but when I select the Fill-in and
click on Edit Field, then click on "Field Codes", it shows the \o option
just fine. When I click on "Hide Codes" the "Prompt before merging bookmark
text" checkbox is checked. If I uncheck the checkbox and then click on
"Field Codes" again, \o code has disappeared. I'm not sure if that's
relevant but could it explain why I am getting prompted for the fill-in
before every label? If the checkbox is checked, on the subsequent labels,
could Word be ignoring the \o on the subsequent labels?

--
Rhino