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See also http://home.earthlink.net/~wordfaqs/Letterhead.htm
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
QuiltDiva wrote:
Thanks for your help. This should get me started in the right
direction.
"Charles Kenyon" wrote:
I hope my previous post gets you going in the right direction on the
letterhead issue. As for the learning curve... here is some general
info on moving from Word Perfect to Word:
Word and Word Perfect work very differently from one another. Each
program's methods have strengths and weaknesses; but, if you try to
use one of these programs as if it were the other, it is like
pushing on a string! You can easily make a lot of extra work for
yourself. If you are unwilling to take the time to learn to use
Word's methods, you should stick to using Word Pad. You'll have a
lot less grief, although you'll miss out on a lot of raw power.
See http://www.addbalance.com/word/wordperfect.htm
http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm
http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm
http://www.mvps.org/word/FAQs/General/RevealCodes.htm
http://www.mvps.org/word/FAQs/Genera...Converters.htm
http://businesssoft.about.com/comput.../blconvert.htm
for information on Word for Word Perfect users.
For mo
http://www.mvps.org/word/FAQs/Custom...platePart2.htm
http://www.mvps.org/word/FAQs/Custom...platePart1.htm
http://www.addbalance.com/usersguide/templates.htm
http://www.mvps.org/word/FAQs/Number...gExplained.htm
http://www.addbalance.com/usersguide/styles.htm
http://www.mvps.org/word/FAQs/Custom...latesStore.htm
Function Keys
In Word 2000 (or later) You can get the function keys to display in a
special toolbar at the bottom of the screen if you want (something
like pressing F3 twice in WP). The following macro will do this.
Sub ShowMeFunctionKeys()
Commandbars("Function Key Display").Visible = True
End Sub
Word's Extend key (F8) gives something similar to block processing.
Formatting and Styles
Learn about Styles - really learn!
http://www.addbalance.com/usersguide/styles.htm I resisted for years
and now regret every day of those years because although that string
was still very hard to push, it kept getting longer and longer, and
had some very important projects tied to it! Once you understand
styles and the Word concept of organizing things into Chinese boxes
everything falls into place and instead of pushing a string, you can
push a button that turns on the very powerful text processing
machine known as Microsoft Word and it will start doing your work
for you instead of running around behind you trying to undo what you
just thought you did.
Converting documents Word / Word Perfect
Some special characters in Word Perfect documents don't convert well
to Word. There is a macro to assist with this described at
http://www.columbia.edu/~em36/wpdos/...html#macroword and can
be found at http://www.columbia.edu/~em36/wpdos/WPSymbolConv.bas.
This was prepared by Edward Mendelson.
Otherwise, look at the macro from
http://support.microsoft.com/?kbid=212396 Use these on _copies_!
As for converting documents from Word Perfect to _use_ in Word... In
a word, don't plan on it. I would not recommend using converted
documents long-term. They will be filled with formatting anomolies
that will get you at the worst time. This is especially true of any
documents containing automatic numbering or bullets. Try recreating
form documents in Word using the following process:
In Word Perfect (if you still have it, in Word if not) save your
files as text files.
Use your converted files as references to show you how you want your
formatting to look.
Create a new document in Word and insert the text from the text
file. Save this new document as a Word template. Format it the way
you want using styles, not direct formatting. Save it again.
To use a template within Word, use File = New and pick your
template. This will create a new document for you.
Merge documents have special problems and should be recreated from
text files or retyped in Word. To convert data files, consider
generating labels in WP as a document, converting that to Word, and
then using http://www.gmayor.com/convert_labels...mail_merge.htm
to get a new Word data file.
Note that conversions usually do create documents that look passable
and print OK; the problems I'm referring to have to do with editing
/ making changes, that is, using the documents long-term. (See below
on reusing documents vs. using templates.)
Conversion back to Word Perfect: There is a problem (in addition to
the ones mentioned for conversion _to_ Word) with Version 2002 (XP)
and later of Word. The conversion file only works for conversion
_to_ Word, not from Word to Word Perfect! Earlier versions went both
ways. To fix this, you need to find the old conversion file
WPFT532.CNV from a Word 97 or Word 2000 installation and copy it to
your new installation, replacing the file of the same name. Note,
the change making the file one-way was done as a security measure.
While I don't know of any problems the old file causes, keep the new
installation's file somewhere as a backup just in case.
Boilerplate and Forms
In WP a lot of people use macros to hold chunks of text -
boilerplate. In Word this function is filled by Templates, AutoText
and AutoCorrect, not macros. Follow the links at
http://addbalance.com/word/wordwebre...s.htm#AutoText for more
information on these tools.
You can use FILLIN and ASK fields or UserForms to query the user.
For some form documents, Word's "online forms" work very well. For
more about online forms, follow the links at
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm
especially Dian Chapman's series of articles.
Reusing Documents vs. Using templates
General practice in WP is to have a document and copy and edit it to
create a new document. This is not good practice in Word. In Word,
construct a good, tight, template for your documents and use that
template when constructing new documents. Among other things, this
can avoid embarrassing "metadata"
(http://www.addbalance.com/usersguide/metadata.htm) and things like
surprise headers and footers from creeping into new documents.
It's a lot of reading, I know. It's OK to chunk it down and do a bit
each day, but I would recommend that you make it a top priority to
do that bit each day. In the (short) long run, it will save you both
time and grief. --
Charles Kenyon
Word New User FAQ & Web Directory: http://addbalance.com/word
Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
"QuiltDiva" wrote in message
...
We have only recently made the switch from WordPerfect to Word and
we are still going through a steep learning curve. In WordPerfect
you could place a
button on the toolbar for our firm letterhead. We could click on
that button
whenever we wanted to create new correspondence. Is this function
available
in Word 2002?
Jean M. Repik, Paralegal
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