Word certainly spends more time opening data sources than it used to. For
one thing, it tries to load up to 10000 records and tries to match them
against any list of records that the user marked as selected or unselected
in the Mail Merge Recipients dialog.
Lately, I have also noticed that Word can sometimes behave strangely if it
has previously failed to open a document (including text files) and has put
it in its list of Disabled Items - it is probably worth looking in Word
Help|"About Microsoft Office Word"|"Disabled items..." and re-enabling your
file if it is listed.
Other than that, I do not know what could be the cause. All I can say is
that others have also reported problems dealing with mail merge data sources
with large numbers of fields. The only other check I would probably attempt
is to redue the number of records (just use 2 or 3) and see what happens
then. As for Word 2007, I do not have the release version, but there is no
reason to expect that it will have any improvements in this area, and one
reason so far to suspect that it might be worse.
Peter Jamieson
"Christoph Arnold" wrote in message
...
Thanks for the info. Word 2003/2007 seems to do/search something when
opening files that look like datasources (after the text converter). When
opening just the file (with or without the confirm conversion dialog), the
file is always displayed but then after a second word hangs/cursor stands
still/no response.
Christoph Arnold
"Peter Jamieson" schrieb im Newsbeitrag
...
Rading your message again, I think the problem is that the data source is
attached to your .dot file.
The problem is that in Word 2002/2003, Word seems to try to open the file
twice - once when it opens the .dot with the data source connected, and
once when it opens the .doc that is created from the .dot. However, when
it tries to open the file attached to the .doc, it is already open
exclusively and Word cannot open it again. This was not the behaviour in
Word 2000.
You should be able to test that by disconnecting the data source from the
.dot and only connecting it in the .doc. Unfortunately what that usually
means is that you have to write an AutoNew macro (or something like that)
to open the data source whenever a new .doc is created from the .dot.
The thing about the 255 field limit is that it does depend on the data
source, but it also depends on the way that Word tries to connect to the
data source. In the case of text (csv) type files, Word has three
mechanisms:
a. its internal text converter
b. ODBC
c. OLEDB (the default in Word 2002/2003)
As far as I know, (b) and (c) will limit you to at most 255 fields. (a)
allows more columns, but since there is no specification of the maximum
we are basically at the mercy of what Microsoft decides to do in future.
Further, when you open a text file as a data source, you may have to
force Word to use (a) (again, checking Tools|Options|General|"Confirm
conversion at open" is the only way to do this in the User Interface.
One thing that has certainly changed over the years is the text converter
tries to check the character encoding of the file. If it is "not sure",
it may pop up an additional dialog box. As far as I know, Word uses a set
of heuristics to do this (because nothing in the file explicitly defines
the character set being used, and I have certainly heard reports that
large numbers of fields or large field contents can trigger display of
this dialog box. All you can really do is see what happens on your
system(s) and deal with the problem if it occurs.
Peter Jamieson
"Christoph Arnold" wrote in message
...
Thanks for your quick response!
- I tried with confirm conversion - word opens it as a normal textfile.
- Disabling the virus checker didn't change the behaviour.
- When we reported it to MS (two weeks ago), we were told that we can't
have more than 256 fields as a datasource for mailmerge, but this week
we saw (on http://support.microsoft.com/kb/294688/de) that it should be
possible to use more fields (we reported this - and the fact that
opening just the file fails - again, but still waiting for a
response...)
Christoph Arnold
"Peter Jamieson" schrieb im Newsbeitrag
...
I would try the following:
a. check Word Tools|Options|General|"Confirm conversion at open" and
try opening the file again. Please note what format Word thinks it is
trying to open
b. if you have a virus checker enabled and are in a position to disable
it temporarily, try doing that then opening the file.
If necessary report the problem to Microsoft through their support
incident mechanism (on their website) if you cannot get it to work
(other people here may offer suggestions, but we are just volunteers).
Peter Jamieson
"Christoph Arnold" wrote in message
...
I'm trying to use a textfile (with 508 fields) as a datasource for
mailmerge.
In Word 2000 this file works, but the same file used in Word 2003/2007
doesn't work (the dot, that uses this file as a datasource is loaded
and shown in word, then word hangs / cursor stands still / no reaction
on keyboard/mouse )
The same happens, when I open just the textfile with word! No problem
with Word 2000, Wordpad, Notepad... but hangs when opened with Word
2003/2007.
Thanks for any help!
Christoph Arnold