F11 will take you to the next field. If you don't have any fields except the
MacroButton ones, this will work for you.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
"gman" wrote in message
...
Suzanne and Jay,
Thanks so much for taking the time to answer my questions. Yes, my
terminology is often my own when trying to describe something that is new
and
unfamiliar. Often that is why it is hard to pick up a book on, let's say,
Word that is 700 pages and find what one wants (which, I believe, is why
many
people use sites like this to ask questions!).
Anyway...going WAY back to my original question, I created a spread sheet
in
Excel with the HTML fields I want filled in in my HTML code. Then, I used
the merge feature to place them in the template I created of the HTML
code.
Then, I imported the data into the document that is based on the template
(here we go again w/ terminology). Worked great. Did exactly what I
wanted,
EXCEPT-- and it is a big exception -- the only way one can get the code to
work properly as a web page on a website is to have it made into a .html
file
with NOTEPAD (gets rid of formatting). Ugh. And, the only way to get a
file
(document) displayed in Notepad is to have it as a .txt (plain text). SO,
once I imported the info into the document that is based on the template I
have to save it as a .txt file and then open that file in Notepad and save
it
as .html (or, .htm). After all this it works. However, the Control - F9
method has problems in that if I put the MACROBUTTON stuff into a .txt
document then I can find no way to import the data from Excel as,
apparently,
it will only export to a .doc document, not a .txt document. Which brings
me
back to the same point as with the other method. I have to import into a
.doc, change that to a .txt and open in Notepad and save as .htlm. Then,
it
works. (The catch with all this seems to be the handling of photos, which
is
what I am uploading. Using Notepad doesn't appear necessary if one is
just
wanting to upload a document. Just save as a .html in the Save As box and
upload. Why photos don't work using this method has me curious.) (I
don't
know how to create macros, but could one be designed to do these steps for
me? In other words, could it be designed to import data from Excel into
..doc
document then have that saved as a .txt document and then have Notepad run
and create a .html file?)
As for my other questions that y'all kindly answered, I need to print out
your remarks and work with them. AutoText! It seemed so obvious a need
that
I figured there had to be way, but I just didn't know the terminology!
lol
Well, if nothing else, I learned a little bit about importing info into
Word
and the Control - F9 method for inserting data. (As for this method, can
one
tab between the MACROBUTTON areas in a document when NoMacro is used?)
Thanks again.
gman
"Jay Freedman" wrote:
Hi gman,
Answers follow the questions...
On Wed, 20 Apr 2005 10:10:08 -0700, "gman"
wrote:
Thanks to all who have been patient in helping me with this issue.
Adding
this to my HTML code will make it easier to prepare the code for each
photo
for uploading to my website.
1) Okay, I see how the €˜Control €“ F9 method that is described
operates, but
I am still curious about using the Insert - Field - MacroButton method.
After I select MacroButton under Field Names, what do I select on the
right
side where it says Macro Name? Do I type anything in the Display Text
box?
If you want to use the "NoMacro" trick discussed in the
UsingMacroButton.htm page (that is, use a name for any macro that
doesn't exist, so that clicking the macrobutton field only selects
it), remember that it *is* a trick -- something not deliberately
intended by Word's designers -- so the Insert Field dialog doesn't
make it easy for you. The list contains only the names of macros that
do exist; including all the names that don't exist would make for a
fairly large list. :-)
Instead, you'd have to click the Field Codes button on the lower left
of the dialog, and type in the NoMacro name followed by whatever
display text you want.
In either place in the dialog, the display text is what appears on the
page when field codes are toggled off with Alt+F9 or Shift+F9. If you
don't type any display text, the macrobutton field will be invisible,
which would defeat the purpose of having one. So yes, you really do
have to type something for the display text.
Personally, I find the Ctrl+F9 method to be a zillion times faster
than the dialog.
2) How do you open the actual template to modify it? The only way I
can
find is to go to Windows Explorer and find the file, right click,
select
€˜open and make changes there. If I select €˜New under file, then €˜On
my
computer under templates on the right pane, right click on the
template and
select €˜open, it opens up a window that has the template, but it says
€˜Template 1, for example, instead of the name that I gave the
template. If
I make changes and hit €˜save, it asks me what I want to say it to. I
can
select the template from the template list; however, this is different
than
when I open the template from Windows Explorer, which opens the
template
itself. When I hit €˜save there after making changes it just saves it
without asking me where I want to save it.
The Windows Explorer right-click Open method is one way to open
the template itself. See the answer to question 3 for another way.
Using New, either in the Windows Explorer right-click menu or in
Word's File menu, creates a *document* (not a template) *based on* the
template you choose. This document will contain a copy of any text and
styles in the template, but it will not contain any of the macros,
toolbars, or AutoText from the template. Word will ask you where to
save this new unnamed document. In the File Save As dialog, you can
change the "Save as type" box to "Word Template" to make it into a new
different template. Doing so will cause Word to automatically suggest
the User Templates folder as the location instead of the Documents
folder.
3) Is there a way to open templates, both the original template to
modify
and the template document, under File? I can not find a way to add
€˜templates under File or to a toolbar.
Use the File Open dialog. Set the "Files of type" box at the bottom
of the dialog to "Document Templates". Then you'll have to navigate to
the folder that holds the template file (generally the one named in
the Tools Options File Locations dialog as the User Templates
folder).
To make this easier, you can add the User Templates folder to the
vertical panel of icons on the left side of the File Open dialog.
Open the dialog and navigate to the User Templates folder. Then click
the Tools menu in the upper right corner of the dialog, and select the
item labeled Add to "My Places". From now on, you can just click that
icon.
In general, remember that New makes a new document based on the
selected template, while Open opens the template or document that you
select.
I don't understand what you're calling a "template document". There is
a template (a .dot file) and there is a document (a .doc file). There
is no hybrid.
4) Can I add a shortcut under File or to a toolbar? This seems like a
thing
to do with macros. Maybe, however, there is an easier way than using a
macro
to do this.
Again I think we're suffering some confusion of terminology. If by
"shortcut" you mean a shortcut to open a particular file, the simplest
way is to enable the Work menu as described at
http://www.word.mvps.org/FAQs/General/WorkMenu.htm. This is a separate
top-level menu to which you can add the names of documents or
templates to which you want instant access.
In Word, the more common use of the term refers to "keyboard
shortcuts", which are two- or three-key combinations that execute
commands. Word comes with dozens of predefined shortcuts that you
probably already know, such as Ctrl+S for Save and Shift+F9 for Toggle
Field Code. You can define your own keyboard shortcuts by going to
Tools Customize and clicking the Keyboard button. This is discussed
at
http://www.word.mvps.org/FAQs/Custom...roToHotkey.htm.
In either case, although it's possible to do these things with macros,
it's a Bad Idea(tm) -- far more complicated than simply setting things
up once in the template.
5) Is there a way to save often used text, such as name and address,
e-mail
address, MACROBUTTON NoMacro, etc. so that it can be inserted at a
cursor
location? In other words, for example, I want to type my name and
address
and save it. Then, I want to be able to position the cursor somewhere,
right
click and be able to select from a menu option that pops open a list of
all
the text I saved, and have it insert the text I select (my name and
address,
for example) where the cursor is located.
You've just described the AutoText feature. The article about it on
the MVPs site happens to be mine. :-) Read
http://www.word.mvps.org/FAQs/Custom...n/AutoText.htm.
6) Is there a way to have Word open without a blank document showing
when it
is first started? I want it to be like a browser window with nothing
in it.
Then, when I select €˜New under File, it opens the first document in a
new
window. The reason why I ask this is because I cannot find a way to
close
the original blank page that opens up when Word is started without Word
closing entirely itself. In other words, selecting €˜Close under File
when
attempting to close the original document now acts like €˜Exit under
File.
You can modify the command line in the desktop icon that launches
Word. Right-click the icon and select Properties. Put the cursor in
the Target box, at the end after the WINWORD.EXE path. Type a space
and the code /n and then click OK. (Note: If the existing icon is
one where the Target box isn't selectable, you can make a new icon by
right-click-dragging the icon of WINWORD.EXE from Windows Explorer to
the desktop and selecting Create Shortcut Here from the popup.)
Unfortunately, there is no way to force this on other people's PCs,
and there's no easy way to accomplish it from inside your template
(because by definition Word has to be running already).
Besides that, you may find that certain things don't work properly
when there is no document open.
Thanks again.
gman
Glad to help!
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
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