Can you put a graphic on any other kind of Word document? Then you can put a
graphic on an envelope. If you want to be able to address envelopes using
the Tools | Letters and Mailings | Envelopes and Labels dialog, then the
EnvelopeExtra AutoText entry is the only way to do it. If you are willing to
create your own envelope template, then it is relatively easy.
1. Create a new document based on Normal.dot.
2. Change the paper size to your desired envelope size, making sure to
change the orientation to landscape.
3. Change the margins to something more suitable for an envelope (but not
too small for your printer to handle).
4. Change the default Normal style paragraph to Envelope Return. Type your
return address. Format it any way you like.
5. Press Enter. Change this new paragraph to the Envelope Address style. By
default, this style is framed. The frame position is designed for U.S. #10
envelopes, and the text is wildly indented inside the frame; I've never been
sure of the rationale for this but can only assume it was to facilitate
adding unindented notations such as Confidential or Personal or First Class
or whatever. You can modify any of these settings, however, using Format
Paragraph and Format Frame (you can even, if you like, remove the frame and
set the paragraph position using a left indent and Space Before). Since this
will be a template, don't type anything in the address frame.
6. Now you'll insert your graphic. I assume you want it wrapped, so place
the insertion point at the beginning of the return address and insert the
graphic. It will probably be inserted inline, but when you change the
wrapping, it will be anchored either to the return address or to an extra
paragraph that may have been created. If the latter, drag the anchor to the
return address and delete the empty paragraph.
7. Drag the graphic where you want it.
8. Save the document as a template.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site:
http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
"Steve Koenig" wrote in message
...
Charles,
Thanks for the reply.
Now were having fun with analogies. Weve gone from medical school to now
a
14 year old SUV driver. Its not exactly putting a graphic on an envelope
but
it does help reduce the frustration in not being able to do what should be
a
simple task.
I know everyone learns best their own way. Ive always learned new card
games by dealing the cards and having someone tell me what card to play,
or
hold, or whatever. A couple practice hands later and I understand the game
and the reasons for the previous suggestions. When someone tries to tell
me
about a new card game, its like your analogy or trying to learn how to
solve
quadratic equations to a deaf person without paper and pencil. Lets just
shuffle the cards and figure out this game.
I hope a Word guru were to put together a tutorial that started out with
the
premise that the newbie had a graphic and wanted to put it on an envelope.
Now the first thing you have to do is€¦ then push the following keys€¦ It
may
seem simplistic but I bet along the way the neophyte would get exposed to
Styles and all other important aspects of Word.
Just a suggestion, but what do I know. I cant even get a graphic to print
on an envelope.
Best Regards,
Steve Koenig
"Charles Kenyon" wrote:
I was responding to your remark about Styles. Graham is the expert in
these
newsgroups on envelopes. His pages on the subject show how to do what
you
want. You said you couldn't follow his instructions because you didn't
understand Styles. That a fourteen-year-old can get behind the wheel of
an
SUV and get it from one place to another doesn't tell me that the
Driver's
Ed class that hasn't been taken yet is unnecessary. It tells me that the
fourteen-year old is lucky. Many people can use Word without
understanding
it at all and stay lucky. How many of those people could tell you how to
put
a graphic on your envelope?
The references I gave you won't make you an MVP. I've read them, and I'm
not
an MVP. They will help you be an effective user of Word. The question is
whether you use Word enough to want to invest a small amount of time to
learn how to make it work for you. I can't answer that question. I can
predict that if you currently spend three hours a day using Word now,
spending half an hour a day on those references until you get through
all of
them will save you time (net, total) within a period of two months. You
should be able to cut that three hours to less than two within the first
month of study. If appropriate, during that two hours you'll produce
more
than you have been in three. You'll also enjoy your work more.
If the references on styles seem too dense, try
http://www.shaunakelly.com/word/styl...sOnStyles.html. Shauna's site
is
very accurate and seems fairly easy to digest.
--
Charles Kenyon
Word New User FAQ & Web Directory: http://addbalance.com/word
Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
"Steve Koenig" wrote in message
...
Charles,
Thank you for the very exhaustive list of web sites regarding
Word/WordPerfect differences and other Word tutorial sites.
I must remind even myself my goal was to print a graphic on an
envelope,
not
to become a Word MVP.
I feel like the parent that called the doctor to inquire about
treatment
for
my son's scrapped knee to be given a semester by semester profile of
course
requuirements that would eventually lead to a residency in medicine.
What I got out of the essays regarding Word versus WordPerfect was
that
reveal codes does not work in Word as well as in WordPerfect because
in
Word
the formatting isn't placed in the document at the point where it was
entered but in an unreadable (via hex text editor) portion of the file
as
an
appendage to the text. Also Word has formatting at various levels,
such
as
individual character, paragraphs then on an even more macro level in
what
are
called styles. Like circles within circles, which, unfortunately
isn't
how I
think.
Perhaps these impressions are all wrong and if so, please help me to
better
understand what I missed.
I checked with several people I know that work full time positions in
an
offrice setting and asked about their use of styles and other concepts
I
was
introduced to in my quest to print a graphic on an envelope and each
one
said
they just typed the business letter or cover sheet and that was it.
These
aren't obviously publishers of complex documents but what I would
consider
the majority of users.
When teaching statistics, when asked a question I could not answer
clearly
and informatively, I would instead throw a bushell basket of
statistical
knowledge their way and hope it appeased them.
I will use your reference material as a source for advanced Word
training,
but getting that graphic on the envelope is still an elusive matter.
Thank you,
Steve Koenig
"Charles Kenyon" wrote:
I guess you are one of us. I, too, started with a dedicated Word
Processing
machine (Dictaphone). Moved to MultiMate, then WP. In none of these
was
an
envelope at all easy. WP has never been straightforward but it has
one
way
of looking at a document and Word has a completely different way of
doing
things. Neither is especially intuitive. I haven't used WP since
version
9.
At one time, I had WP macros I had written that were hundreds of
lines.
Here is some general info on moving from Word Perfect to Word:
Word and Word Perfect work very differently from one another. Each
program's
methods have strengths and weaknesses; but, if you try to use one of
these
programs as if it were the other, it is like pushing on a string! You
can
easily make a lot of extra work for yourself. In the (short) long
term
(weeks rather than years) spending the time to learn Word will save
you
time
if you are spending any time at all (more than an hour a day) using
Word.
See http://www.addbalance.com/word/wordperfect.htm
http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm
http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm
http://www.mvps.org/word/FAQs/General/RevealCodes.htm
http://www.mvps.org/word/FAQs/Genera...Converters.htm
http://businesssoft.about.com/comput.../blconvert.htm
for information on Word for Word Perfect users.
For mo
http://www.mvps.org/word/FAQs/Custom...platePart2.htm
http://www.mvps.org/word/FAQs/Custom...platePart1.htm
http://www.addbalance.com/usersguide/templates.htm
http://www.mvps.org/word/FAQs/Number...gExplained.htm
http://www.addbalance.com/usersguide/styles.htm
http://www.mvps.org/word/FAQs/Custom...latesStore.htm
Function Keys
In Word 2000 (or later) You can get the function keys to display in a
special toolbar at the bottom of the screen if you want (something
like
pressing F3 twice in WP). The following macro will do this.
Sub ShowMeFunctionKeys()
Commandbars("Function Key Display").Visible = True
End Sub
Word's Extend key (F8) gives something similar to block processing.
The F4 key will repeat the last action, although sometimes gives very
strange results.
Formatting and Styles
Learn about Styles - really learn!
http://www.addbalance.com/usersguide/styles.htm I resisted for years
and
now
regret every day of those years because although that string was
still
very
hard to push, it kept getting longer and longer, and had some very
important
projects tied to it! Once you understand styles and the Word concept
of
organizing things into Chinese boxes everything falls into place and
instead
of pushing a string, you can push a button that turns on the very
powerful
text processing machine known as Microsoft Word and it will start
doing
your
work for you instead of running around behind you trying to undo what
you
just thought you did.
Converting documents Word / Word Perfect
Some special characters in Word Perfect documents don't convert well
to
Word. There is a macro to assist with this described at
http://www.columbia.edu/~em36/wpdos/...html#macroword and can
be
found
at http://www.columbia.edu/~em36/wpdos/WPSymbolConv.bas.
This was prepared by Edward Mendelson.
Otherwise, look at the macro from
http://support.microsoft.com/?kbid=212396
Use these on _copies_!
As for converting documents from Word Perfect to _use_ in Word... In
a
word,
don't plan on it. I would not recommend using converted documents
long-term.
They will be filled with formatting anomolies that will get you at
the
worst
time. This is especially true of any documents containing automatic
numbering or bullets. Try recreating form documents in Word using the
following process:
In Word Perfect (if you still have it, in Word if not) save your
files as
text files.
Use your converted files as references to show you how you want your
formatting to look.
Create a new document in Word and insert the text from the text file.
Save
this new document as a Word template. Format it the way you want
using
styles, not direct formatting. Save it again.
To use a template within Word, use File = New and pick your
template.
This
will create a new document for you.
Merge documents have special problems and should be recreated from
text
files or retyped in Word. To convert data files, consider generating
labels
in WP as a document, converting that to Word, and then using
http://www.gmayor.com/convert_labels...mail_merge.htm to get a new
Word
data file.
Note that conversions usually do create documents that look passable
and
print OK; the problems I'm referring to have to do with editing /
making
changes, that is, using the documents long-term. (See below on
reusing
documents vs. using templates.)
Conversion back to Word Perfect: There is a problem (in addition to
the
ones
mentioned for conversion _to_ Word) with Version 2002 (XP) and later
of
Word. The conversion file only works for conversion _to_ Word, not
from
Word
to Word Perfect! Earlier versions went both ways. To fix this, you
need
to
find the old conversion file WPFT532.CNV from a Word 97 or Word 2000
installation and copy it to your new installation, replacing the file
of
the
same name. Note, the change making the file one-way was done as a
security
measure. While I don't know of any problems the old file causes, keep
the
new installation's file somewhere as a backup just in case.
Boilerplate and Forms
In WP a lot of people use macros to hold chunks of text -
boilerplate. In
Word this function is filled by Templates, AutoText and AutoCorrect,
not
macros. Follow the links at
http://addbalance.com/word/wordwebre...s.htm#AutoText for more
information on these tools.
You can use FILLIN and ASK fields or UserForms to query the user. For
more
about online forms, follow the links at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm
especially
Dian
Chapman's series of articles. You may also want to look at
http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm.
Reusing Documents vs. Using templates
General practice in WP is to have a document and copy and edit it to
create
a new document. This is not good practice in Word. In Word, construct
a
good, tight, template for your documents and use that template when
constructing new documents. Among other things, this can avoid
embarrassing
"metadata" (http://www.addbalance.com/usersguide/metadata.htm) and
things
like surprise headers and footers from creeping into new documents.
It's a lot of reading, I know. It's OK to chunk it down and do a bit
each
day, but I would recommend that you make it a top priority to do that
bit
each day. In the (short) long run, it will save you both time and
grief.
--
Charles Kenyon
Word New User FAQ & Web Directory: http://addbalance.com/word
Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
See also the MVP FAQ: http://word.mvps.org/FAQs which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
"Steve Koenig" wrote in
message
...
Charles,
Thank you for the reply. However, I will say that when you say, "
I
guess
for those of us who struggled in the early days of word processing
and
computers to print an envelope, this seems relatively
straight-forward,"
I
had to laugh. I started word processing on a WANG before IBM
launched
their
dual disk drive 8088 and did the six diskette shuffle with
WordPerfect.
Now
that was straightforward from the beginning. Within the reveal
code
screen
formattng codes could be viewed and changed. If I wanted a fancy
return
on
an envelope, I simply created it as a document then selected paper
type
as
envelope.
I appreciate your suggestions to study the various levels of
formatting
within Word and have begun this process. In the mean time I am not
any
closer to getting a graphic on my envelope.
Thank you for trying to help,
Steve Koenig