Although you could use form fields for this as Charles suggests, another
technique commonly used in the templates that ship with Word (and very easy
to create) is MacroButton fields. See
http://word.mvps.org/FAQs/TblsFldsFm...acroButton.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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"Eeyoremom" wrote in message
...
We type up letters of appreciation and just change a few general items,
i.e.
who the letter is addressed to, the location where the help occurred,
people's names, type of help. Is there a way to format a letter to show
the
blanks for filling in these items. By the way, it is usually 1 letter at
a
time, but different people will use the same template letter off of a
share
drive