The advantages of posting it on a Web site are two: (1) You can choose when
to download it instead of just getting it with a routine mail delivery (when
you may be in a hurry to get other urgent messages that are "behind" it),
and (2) the DL will actually be smaller because an email (even plain text)
with attachment is unreasonably larger than the attachment alone.
Still, offering the option of getting the print newsletter instead of any
kind of electronic version is always going to be better; in any population
of this sort (church congregation, club membership), there are going to be
people who don't have computers, don't have email, or just don't want to get
a document electronically.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
"Terry Farrell" wrote in message
...
Most ISPs allow 5 MB attachments, some even larger these days (Google mail
20 MB), so 840 KB isn't a problem. The problem is for those who are
unfortunate not to be in a broadband area and are forced to use dial-up,
which is probably dead slow because of their location from the local
exchange. In those cases, there is no simple answer. Those users usually
have their email clients set to not automatically download email
attachments. But providing with a secure web address to read the
Newsletter is little better because their http connection will be just as
slow unless it is provided as a Text Only version.
Terry Farrell
"Jason" wrote in message
...
Still too large for email though.
"Terry Farrell" wrote in message
...
If you have those sizes correct, the PDF is considerably smaller:
840 KB = 860,160 bytes
2.80 MB = 2,867,200 bytes
That should make users who receive it by email much happier and you are
guaranteed they will see what you created.
Terry
"MaryL" -OUT-THE-LITTER wrote in message
...
Thanks for the help, everyone. The suggestion for using PDF turned out
to be an excellent idea. The download worked smoothly, and it only
takes about two seconds to "save as" to PDF. That even solves another
issue that I have been considering--that is, how to make this file more
functional for those with some vision problelms. By using, PDF, they
can easily click on the arrow at the top of the screen to enlarge
everything, yet all of the original boxes and other settings are
retained.
The one remaining problem (not as important) is that the file size is
now truly massive! I haven't tried compressing, as someone on the NG
suggested, because this newsletter does not contain any photos. And,
despite that, it is extremely large, and I do have a fear that the size
may cause a problem for some people. The original size of the
newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB.
MaryL
"MaryL" -OUT-THE-LITTER wrote in message
...
As some of you know, I prepare our church newsletter and e-mail it to
the church. It is then printed and sent out by U.S. Mail. We are
thinking of sending it to members of the congregation by e-mail to
save expense (postage and paper) and also trees. However, I use a
variety of clipart, photos, borders, text boxes, and fonts. That
sounds like "too much," but I don't include everything in every
newsletter, and many people have thanked me for the changes I have
made. The problem is that some items do not "hold" on a page when I
e-mail them to our secretary. In fact, one person sends messages to me
in Calibri. It is always set with 1.15 spacing. I often change it to
single-spacing to fit properly within certain areas of the
newsletter--but when our secretary receives, it sometimes reverts back
to 1.15. That is easily set back to single-spacing, but I am
wondering if there is any way to save the newsletter in such a way
that it will be seen properly on a variety of computers if we use
e-mail for the congregation. In other words, I want to make sure that
page breaks are viewed properly, photos remain in place, etc.
Obviously, we will not have any control over the types of settings
that various recipients use.
Any ideas?
Thanks,
MaryL