You have to walk before you can run
First clean up the mess from the crash -
http://www.gmayor.com/what_to_do_when_word_crashes.htm
You are going wrong by using the wrong bit of macro code. The one you have
used intercepts the envelope/label dialog. The posted macro has already used
that and the label has been created. All you need is to set the printer and
tray and pop up the print dialog.
Your modifications seem to suggest that the same printer is used throughout.
That being the case there is no need to change it. You can change the Tray
(are you sure that "Drawer 1" is the correct command? Record the action in a
temporary macro if you are not sure) and change it back. The additions below
pop up the print dialog so you can print as many labels as required or
change the tray further if required.
Sub GetContent()
Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String
Dim strLabel As String
Dim sTray As String
Dim sName As String
Dim bProtected As Boolean
'Unprotect the file
If ActiveDocument.ProtectionType wdNoProtection Then
bProtected = True
ActiveDocument.Unprotect Password:=""
End If
'get the filename of the form document
sName = ActiveDocument.FullName
'Get the field content
f1 = ActiveDocument.FormFields("Text1").Result
f2 = ActiveDocument.FormFields("Text2").Result
f3 = ActiveDocument.FormFields("Text3").Result
f4 = ActiveDocument.FormFields("Text4").Result
f5 = ActiveDocument.FormFields("Text5").Result
f6 = ActiveDocument.FormFields("Text6").Result
f7 = ActiveDocument.FormFields("Text7").Result
'assemble the content with associated text
sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _
& vbCr & "MPI No " & f3 & " DRAWING# " & f4 _
& " REV NO " & f5 & " ASSEMBLY DWG " & f6 _
& vbCr & "TOT QTY " & f7
'Pick the label type
strLabel = InputBox("Label stock number?", "Labels", 5263)
'Create the label
Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout
'Print the labels
sTray = Options.DefaultTray
Options.DefaultTray = "Drawer 1"
Dialogs(wdDialogFilePrint).Show
Options.DefaultTray = sTray
'Switch back to the form document
Windows(sName).Activate
'Reprotect the form document.
If bProtected = True Then
ActiveDocument.Protect _
Type:=wdAllowOnlyFormFields, NoReset:=True, Password:=""
End If
End Sub
--
Graham Mayor - Word MVP
My web site
www.gmayor.com
Word MVP web site
http://word.mvps.org
vandy wrote:
Hello Graham,
Thanks for the document giving me an option for selecting the tray. I
am new woking with macros and have attempted to add the code with the
exisiting macro you gave me.
I am running into run time errors.
I am getting the users input to print the labels and assuming that
this macro will print from drawer 1 thus choosing the tray and if not
than it print out from drawer 2.
Sub GetContent()
Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String
Dim strLabel As String
Dim bProtected As Boolean
Dim sCurrentPrinter As String
Dim sTray As String
Dim sQuery As String
'Unprotect the file
If ActiveDocument.ProtectionType wdNoProtection Then
bProtected = True
ActiveDocument.Unprotect Password:=""
End If
'Get the field content
f1 = ActiveDocument.FormFields("Text1").Result
f2 = ActiveDocument.FormFields("Text2").Result
f3 = ActiveDocument.FormFields("Text3").Result
f4 = ActiveDocument.FormFields("Text4").Result
f5 = ActiveDocument.FormFields("Text5").Result
f6 = ActiveDocument.FormFields("Text6").Result
f7 = ActiveDocument.FormFields("Text7").Result
'assemble the content with associated text
sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _
& vbCr & "MPI No " & f3 & " DRAWING# " & f4 _
& " REV NO " & f5 & " ASSEMBLY DWG " & f6 _
& vbCr & "TOT QTY " & f7
'Pick the label type
strLabel = InputBox("Label stock number?", "Labels", 5263)
'Create the label
Application.MailingLabel.CreateNewDocument Name:=strLabel,
Address:=sLayout 'Reprotect the document.
If bProtected = True Then
ActiveDocument.Protect _
Type:=wdAllowOnlyFormFields, NoReset:=True, Password:=""
End If
sQuery = MsgBox("Print Labels?", vbYesNo, "Labels")
If sQuery = vbYes Then 'Answer is print labels
ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the
required printer
Options.DefaultTray = "Drawer 1" 'set labels to Tray 1
End If
If sQuery = vbNo Then 'Answer is regular document
ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the
required printer
Options.DefaultTray = "Drawer 2" 'Set labels to Tray 2
End If
With Dialogs(wdToolsEnvelopesAndLabels)
sCurrentPrinter = ActivePrinter 'Save the current printer
sTray = Options.DefaultTray 'Save the current tray
'ask the user whether labels are required
.DoNotSetAsSysDefault = True
.Execute
Dialogs(wdDialogToolsEnvelopesAndLabels).Show 'Pop up the wizard
dialog ActivePrinter = sCurrentPrinter 'Put the printer back as it
was at the start Options.DefaultTray = sTray 'Put the tray back as it
was at the start DoNotSetAsSysDefault = True
.Execute
End With
End Sub
window shuts down and word autosaves my document. Where am i going
wrong.
Thanks for the help.
"Graham Mayor" wrote:
You can select the label tray from the print dialog - you should
also be able to edit the tray from the envelope/label dialog -
options.
You can do any of this by macro if you know the parameters - see the
examples for selectring alternative printers and/or trays at
http://www.gmayor.com/fax_from_word.htm
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
vandy wrote:
Hello Graham,
This macro code works beautifully. The labels are getting printed
the way it should be. I am still trying to overcome a printer word
problem.
In word during mail merge when you select avery shipping label
option the Laser and ink jet tray shows systemBypass to allow
manual feed.
When i run this macro the printer detects labels are being printed
and gives an error.I manually select auto paper size A4 and the data
is printed. I tried putting the label in the tray but it did not
work either. It flashes with Staybypass option. Is there any way a
default paper tray can be selected. We use printers in remote
location and are looking at getting a dedicated printer for this
purpose.
Can the user select the tray from which he wants to print might be
that way we can work around this problem.
"Graham Mayor" wrote:
To overcome the variables try the following:
1. The revised version below creates a new label document, so you
can print as many labels as you like on whatever printer you have
available.
2. The default label size is 5263, but you can insert another
number if you change this.
3. See 1
4. Run the macro from a toolbar button or better still on exit from
the last form field. The macro will then unlock and lock the form.
5. It doesn't matter what you call the form field bookmarks as long
as the names are echoed in the macro Text1 to 7 are what I used.
Sub GetContent()
Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String
Dim strLabel As String
Dim bProtected As Boolean
'Unprotect the file
If ActiveDocument.ProtectionType wdNoProtection Then
bProtected = True
ActiveDocument.Unprotect Password:=""
End If
'Get the field content
f1 = ActiveDocument.FormFields("Text1").Result
f2 = ActiveDocument.FormFields("Text2").Result
f3 = ActiveDocument.FormFields("Text3").Result
f4 = ActiveDocument.FormFields("Text4").Result
f5 = ActiveDocument.FormFields("Text5").Result
f6 = ActiveDocument.FormFields("Text6").Result
f7 = ActiveDocument.FormFields("Text7").Result
'assemble the content with associated text
sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _
& vbCr & "MPI No " & f3 & " DRAWING# " & f4 _
& " REV NO " & f5 & " ASSEMBLY DWG " & f6 _
& vbCr & "TOT QTY " & f7
'Pick the label type
strLabel = InputBox("Label stock number?", "Labels", 5263)
'Create the label
Application.MailingLabel.CreateNewDocument Name:=strLabel,
Address:=sLayout 'Reprotect the document.
If bProtected = True Then
ActiveDocument.Protect _
Type:=wdAllowOnlyFormFields, NoReset:=True, Password:=""
End If
End Sub
vandy wrote:
Hello Graham,
Thanks a ton for the macros. I am facing some problems when i do
this.
1) the printer while printing labels is by Stack byPass as defualt
so the printer always gives me an error msg.
2) Reg. size
Application.MailingLabel.PrintOut Name:="AE (2x7)",
Address:=sLayout, _
ExtractAddress:=False, SingleLabel:=True, _
I would be using ( 4" X 2" ) 5263 avery std. labels should I
mention this here I foresee labels of different sizes used .
3)If i need to control the no of print copies as we see in the
normal print command can i do this with a macro.
4) when i protect the form and enter values i cannot run the
macro. I unprotect the form and run the macro.
5) i have assigned assigned bookmarks from Text1 to Text7 to the
form feilds, is this correct.
Please bear with me if these questions are real basic but I am
beginning to understand the power of macros and its automation
capabilities and attempting to grasp the concept.
thanks
"Graham Mayor" wrote:
http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you how
to extract data from a form, however, if the object of the
exercise is for a user to input data into the form and produce a
label, then the following macro will do that (with certain
provisos)
Sub GetContent()
Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String
Dim iC, iR As Integer
Dim bProtected As Boolean
'Unprotect the file
If ActiveDocument.ProtectionType wdNoProtection Then
bProtected = True
ActiveDocument.Unprotect Password:=""
End If
'Get the field content
f1 = ActiveDocument.FormFields("Text1").Result
f2 = ActiveDocument.FormFields("Text2").Result
f3 = ActiveDocument.FormFields("Text3").Result
f4 = ActiveDocument.FormFields("Text4").Result
f5 = ActiveDocument.FormFields("Text5").Result
f6 = ActiveDocument.FormFields("Text6").Result
f7 = ActiveDocument.FormFields("Text7").Result
'assemble the content with associated text
sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _
& vbCr & "MPI No " & f3 & " DRAWING# " & f4 _
& " REV NO " & f5 & " ASSEMBLY DWG " & f6 _
& vbCr & "TOT QTY " & f7
'Choose the label position
Rows:
iR = InputBox("Print label on which row?", "Labels Row", 1)
If iR 7 Then 'edit number to match label stock
MsgBox "There are only seven rows!", vbCritical, "Label Rows"
GoTo Rows:
End If
Columns:
iC = InputBox("Print label in which column?", "Labels Column", 1)
If iR 2 Then 'edit number to match label stock
MsgBox "There are only 2 columns!", vbCritical, "Label
Columns" GoTo Columns:
End If
'Print the label
Application.MailingLabel.PrintOut Name:="AE (2x7)",
Address:=sLayout, _ ExtractAddress:=False,
SingleLabel:=True, _ Row:=iR, Column:=iC
'Reprotect the document.
If bProtected = True Then
ActiveDocument.Protect _
Type:=wdAllowOnlyFormFields, NoReset:=True, Password:=""
End If
End Sub
http://www.gmayor.com/installing_macro.htm
The label pattern - here a custom label on my PC is
AE (2x7)
This name must be changed to match the label format you are
using. To get the correct label name record a macro of printing
anything to that label format and extract the name from the
resulting macro. That label must be large enough to fit the text
as shown in the message prompt.
Edit the macro to match your label format (rows and columns)
The fieldnames shown in f1 to f7 are the default names. If you
have named the field bookmarks differently to give more
meaningful descriptions, you will have to change the bookmark
names Text1-7
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
vandy wrote:
Hello Doug,
Thanks for your reply. I have gone through the Auto Form
document and would require some help.
Bear with me I am not very good at macros and dont totally
understand the concept of bookmark. If I am not wrong Bookmark
gives you the location of each feild typed in.
With my limited knowlege i have created a form which has input
text feilds to store information of the user. I am attempting to
extract these values. I have named each text box form feild
with a book mark.
PROJECT DESCRIPTION : [ ] COMPONENT [ ]
MPI NO [ ] DRAWING# [ ] REV NO [ ] ASSEMBLY DWG
[ ]
TOT QTY [ ]
each square bracket representing a text form feild with
bookmarks for each feild. Now how to extract the values for
these once the user inputs them. The order of these entries do
not change. Based on the entries i have to create a product tag
for merging labels. Is this possible. How do i proceed from
here.
"Doug Robbins - Word MVP" wrote:
You would have to advise how the data is arranged in the
reports, is the data always arranged in that way, etc. before
anyone could suggest a macro to you.
You might want to think however about designing the reports so
that the data extraction is facilitated.
See
http://www.mousetrax.com/techpage.html#autoforms
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself
of my services on a paid consulting basis.
Doug Robbins - Word MVP
"vandy" wrote in message
...
Hi Graham,
Yes you are right. I need to extract specific field values
from a word document and create a label tag out of it.
I have an inspection report which has project data like
Project desc, project no, Component desc, Dwg no input. I
have to extract this information
and create a product tag. Is this possible.
I am not very good at macros. So any macro example which
extracts data to print will be of immense help.
Thanks in advance.
"Graham Mayor" wrote:
This doesn't sound much like a merge to me? You appear to
want to extract information from a document and create a
label from that information? That
being the case, what is the information and how will the
macro recognize it
from the document?
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
vandy wrote:
Hi All.
I have to create a mail merge button which when clicked will
merge specific selected feilds from a word document and
create a label tag.
I want to know if this can be automated and done. Ideally
the user should be prompted for what to enter and based on
his