To create dynamic cross-reference links in a Word document, you can use bookmarks and fields. Here are the steps to follow:
- Select the text that you want to use as a cross-reference link, such as "Exhibit (XXX)" or "Exhibit (YYY)".
- Click on the Insert tab in the ribbon and select Bookmark from the Links group.
- In the Bookmark dialog box, give the bookmark a name that corresponds to the exhibit it refers to, such as "Exhibit1" or "Exhibit2". Click "Add" to create the bookmark.
- Place your cursor where you want to insert the cross-reference link, such as "Please refer to Exhibit (YYY) for details about this case".
- Click on the Insert tab in the ribbon and select Cross-reference from the Links group.
- In the Cross-reference dialog box, select "Bookmark" as the "Reference type".
- Select the bookmark you created earlier from the "Insert reference to" list.
- Choose the format you want for the cross-reference link, such as "Exhibit %1" or "See Exhibit %1".
- Check the "Insert as hyperlink" box if you want the cross-reference link to be clickable.
- Click "Insert" to create the cross-reference link.
To make the cross-reference links dynamic, you can use fields to automatically update the exhibit numbers when you add or remove exhibits. Here are the steps to follow:
- Place your cursor where you want to insert the dynamic exhibit number, such as "(Exhibit 1)".
- Click on the Insert tab in the ribbon and select Quick Parts from the Text group.
- Select Field from the Quick Parts menu.
- In the Field dialog box, select "Seq" as the "Field names" and enter a name for the sequence, such as "Exhibit".
- Click "Options" to customize the sequence format, such as "Exhibit %1" or "Exhibit-%1".
- Click "OK" to save the options.
- Click "OK" again to create the field.
- Repeat these steps for each dynamic exhibit number you want to create.
When you add or remove exhibits, you can update the dynamic exhibit numbers by right-clicking on the field and selecting "Update field" from the context menu. The exhibit numbers will automatically adjust to reflect the new order.