Hi Graham
Yes that's what I did the 1st time you suggested it. So I did it again (copy
& paste) just to be sure.
Yes the field definitions within the braces does appear 'ready and waiting'
on word's envelope/label wizard, but when the address drop down is used to
fill it with an address from Outlook's address book, the label is filled out
as before - omitting the company name.
My Office 2k3 installation is virgin as far as I can see with no other
custom changes or macros. I'm not usually this dim, but this one's got me
stumped.
Regards
Nigel
"Graham Mayor" wrote:
Copy the following (from here) paste into a document and save it as an
autotext entry called AddressLayout.
{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}
This should work with the envelope/label wizard.
As for the addressblock, that is something entirely different and probably
best avoided. For mail merging labels, use the individual fields spaced as
you want them see http://www.gmayor.com/mail_merge_lab...th_word_xp.htm
and http://www.gmayor.com/mailmerge_from_outlook.htm
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
Nigel wrote:
Hi Graham, I'm back again.
I eventually solved the paper feed problem by defining a custom form
in the server properties of printers and faxes. The ability to define
a custom label size in Word's envelopes and labels is compromised and
does not allow the overall page length to be specified and stored.
However I have been unsuccessful in defining an Autotext entry called
AddressLayout that functions in the manner you describe. I can define
something along the lines of:
«AddressBlock»
{ ADDRESSBLOCK \f "_TITLE0_ _FIRST0_ _LAST0_ _SUFFIX0_
_COMPANY_, _STREET1_ _STREET2_ _CITY_ _STATE_
_POSTAL_ _COUNTRY_" \l 2057 \c 2 \e "United Kingdom" \d }
and define that as Autotext AddressLayout but that still does not
enter the Company Name when the Address Book Dropdown is used in the
Envelopes & Labels Menu.
Does this dropdown fill an Autotext entry?
Regards
Nigel
"Nigel" wrote:
Yes the dip switch is set OK.
I suspected the issue of a top-of-form or formfeed after each label
was inbuilt to the printer driver. I am hoping that I can devise a
separator page file with the the correct codes to tell the printer
that the page length is zero and that the printer driver doesn't
send a reset code before each print - but I think it's a long shot.
After that I'm out of ideas.
I just can't believe I'm the only person who wants to print one-off
labels from the address book on an adhoc basis without wasting paper
of course.
Thanks for your help.
"Graham Mayor" wrote:
Word will only print what the printer driver will allow it to. The
dot matrix check box in the label dialog is supposed to allow
tractor fed labels to print. You may have to alter a dip switch
setting in the printer to stop the skip-over perforations. I don't
have access to tractor feed printer to check this out.
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
Nigel wrote:
That's excellent news Graham about being able to define the fields
included in the address dropdown by defining an Autotext - I'll get
right on that.
With respect though, the page length is not definable in the way
you suggest. Although my labels are oddball and not to an Avery or
similar standard, they are normal: 1 column x 6 high, 90mm wide x
47.2 high with an overall page length of 304mm. One can certainly
specify those details in the custom label feature, but those
aren't the details retained when the label is viewed again and the
page length is not editable thereafter.
The requirement is to be able to print one label or more labels at
a time. After each label, the driver issues either a formfeed or
top of page command and 5 blank labels are issued. I've been
through the printer driver settings labouriously and custom
pagelength is not there the closest being 8.5 x 12 inches. Any
suggestions?
Thanks again for your input.
"Graham Mayor" wrote:
1. Word will allow any page size the current printer driver is
capable of printing. In the label options select 'dot matrix'.
2. The fields used are determined by an autotext entry called
AddressLayout Copy and save the following as an autotext entry
with that name (no space between Address and Layout)
{PR_GIVEN_NAME PR_SURNAME
}{PR_COMPANY_NAME
}{PR_POSTAL_ADDRESS}
the range of fields available for this method is listed at
http://www.gmayor.com/Macrobutton.htm
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
Nigel wrote:
I have 2 points really, but I don't know if I'm missing something
obvious.
1) It seems to me that custom labels should allow for the overall
page length to be under user control. Both Word & Outlook seem to
ignore any settings I make in envelopes and labels or mail merge.
The problem is made worse because the printer driver always
issues a formfeed, so printing a single label on a single column
by 6 high tractor fed dotmatrix custom form; leaves the paper in
completely out of position & wastes 5 labels.
2) It would be really useful to be able to choose which fields
from the address book are included on a label. In Word, using
the address book dropdown box, the company name is ommitted from
the address label. Sure this can be overridden.
----------------
This post is a suggestion for Microsoft, and Microsoft responds
to the suggestions with the most votes. To vote for this
suggestion, click the "I Agree" button in the message pane. If
you do not see the button, follow this link to open the
suggestion in the Microsoft Web-based Newsreader and then click
"I Agree" in the message pane.
http://www.microsoft.com/office/comm...merge.fi elds