Hello. I had a question similar to the original poster and have followed this
thread to the end. It seems like I know what I'm doing but there must be
something wrong with my syntax as I'm not getting all the results I'd expect.
My field is constructed like this:
{ IF {MERGEFIELD Spouse } "" "{ MERGEFIELD Spouse }" "" }
The idea is to print the Spouse field if there's data present, and print
nothing if data isn't present.
If there's nothing in the Spouse field, this works perfectly. The problem is
that if there is data, rather than printing the field data, the field result
is {MERGEFIELD Spouse}, i.e. what's literally between the quotation marks.
My syntax looks right to my eye, but I'm clearly missing something. Any help
you could lend would be much appreciated. Thank you.
"Graham Mayor" wrote:
The basic setup is
{IF {Mergefield Home} "" "{Mergefield Home}" "{Mergefield Word}"}
however this assumes that the whole address is in one field. If you have
separate streets for streets, towns etc, test one of the home fields that
should always be present (such as the town) and put all the fields that
represent the addresses formatted as you require them between the quotes.
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
sos-DC wrote:
You're right - it would help if you knew what I was trying to achieve.
The data base is in Excel, slightly over 400 entries.
There are separate columns for HOME addresses and WORK addresses.
Most of the entries have home addresses only, approximately 325.
The rest are WORK addresses only or both HOME and WORK addresses
provided.
What I am trying to do is create a Mail Merge document that will
print the home addresses. If the home address column is blank it will
automatically go to the work address columns.
I have created a great many additional columns (17 columns) into
which I entered a great many formulas so that I can use just one
merge document for the entire data base. (Haven't tested it yet.)
I am hoping to find a simple way to use IF...THEN...ELSE... in Word
(MERGE) to handle the problem.
I'm comfortable with Excel but the next person to take over the task
may not be and the extra columns will definitely confuse them.
Is it possible to use IF...THEN... ELSE... in Word (Merge) to solve my
problem.
"Graham Mayor" wrote:
The basics of mail merge are covered at
http://www.gmayor.com/mail_merge_lab...th_word_xp.htm
If you tell us exactly what you are trying to achieve, we will tell
you what is possible.
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
sos-DC wrote:
I previously tried that but could not get it to work.
I did notice that the original field brackets {} hand lines around
them but the ones I entered did NOT. Could that make a difference?
I checked the link you provided but an unable to find anything. I'm
not very good at searching the web.
"Graham Mayor" wrote:
If you are building complex conditional fields, it is better to
insert them manually using CTRL+F9 for each set of field brackets
{}. The field dialogs are too inflexible. See
http://www.gmayor.com/formatting_word_fields.htm for some examples
of field construction.
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
sos-DC wrote:
Under
Tools Letters Mail Merge Insert Word Field (in merge tool
bar) is
If...Then...Else...
This window allows for adding text under specific circumstances.
During an online class for Mail Merge, I was shown a similar
window, but instead of inserting text, you would add Mergefields.
The window had the first row (Field name, Comparison, Compare to)
or something similar on the succeeding rows.
I didn't realize I did not know where it is and I would like to
find it.
If this makes sense, can anyone tell me how to open this window? I
have no way of reconnecting with the instructor for the online
class.