Whenever you have markup displayed, the default print setting is "Document
with markup," which is what you will get if you click the Print button. To
print the document without markup, you'll need to go to the Print dialog and
change the setting. If you're creating a template for users, you could
write/record a macro to print the document without markup and assign this to
an alternate toolbar button (storing both macro and toolbar button in the
template).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

wrote in message
oups.com...
Thanks for your response Suzanne, but if I select final on the
reviewing toolbar all my comments disapear from screen. I need the user
to see them on screen and not on the printout.


Suzanne S. Barnhill wrote:
If you select Final as the view on the Reviewing toolbar, the markup
will
not print.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Martyn" wrote in message
om...
I have created a document with comments on. I want the comments to
be
seen but not to print. I know that in the 'Print What' field,
within
the print properties, you select document instead of document
showing
markup. However how do I save this property so that I do not have
to
select document every time I go to print?

Saving the document with the correct setting does not work. By
default it always reverts back to document showing markup.

Can anyone shed any light on this?