Thanks Graham,
The problem with initiating the merge from Outlook (the way I have done it
for years) is that it seems there is no way to add delivery point barcoding
when the merge is initiated from Outlook 2003. I used to be able to do this
from Outlook 2000, and it seems to be an oversight in Outlook 2003.
If I initiate the merge from Word 2003, I can add the barcoding but I
haven't found a way to filter by info in the "Notes" field, which is where I
store info about which promotions to mail to which clients on which dates.
The "Notes" field does not appear in the "Edit Recipients" dialog box in
Word 2003.
I tried copying & pasting the barcode field from a Word-generated merge
document to one initiated from Outlook, and also tried making a merge
document in Word that has the barcode field, saving it, and then choosing
"existing document" when I start my merge from Outlook. Both made the
program hang. A box pops up saying that I have an invalid field and whether
I click Remove, OK, or Cancel, the box just keeps popping up again and I
have to kill the process in Task Manager.
Any ideas or info is appreciated. Of course the thing that bugs me most is
that I used to be able to do this with Outlook 2000 and it is vital to how I
market my business. If there is no fix I will just have to give up using
barcoding and hope that it doesn't have a negative effect on getting my
mailings out. Maybe somebody at Microsoft can create a patch to fix this.
John Nasta
"Graham Mayor" wrote in message
...
The field is called Notes and is available if you merge from Outlook
http://www.gmayor.com/mailmerge_from_outlook.htm
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
John Nasta wrote:
Does anybody know how to filter data in the
comments/memo/whatever-it's-called field in Outlook contact data
during a mail merge (creating labels)? The problem I'm finding is
that this field doesn't seem to have a name. I'm talking about the
big "whiteboard" box that you can copy & paste all sorts of various
stuff into.
I can find records that contain certain data in that field by doing a
simple "Find" in Outlook but if I try to do a mail merge from Word I
don't seem to be able to filter by data in that field. I don't see it
in the list of fields and it doesn't appear to have a name in the
contact details screen.
What I like to do is put a simple code like 20070912-promo001 in that
field so that I A) have a way of creating a label to send a certain
promotion to that person on a certain date, and B) always have a
record in their contact data showing which promos I have sent them
and when. I am trying to see if there is a way to do this from Word
rather than initiating the merge from Outlook.
Thanks for any info,
John Nasta