"Office Productivity Consultant"
t.com wrote in message
...
I understand that using the numbering button is not the best way and I know
how to create all kinds of styles. I really appreciate your help on this.
My
client wanted to know if there was a way to change the distance that the
Numbering button used to match their standards. Since most things in Word
use
styles, I was hoping that the Numbering button also used one that could be
modified allowing you to modify the distance that all the numbering button
items use.
Indeed, things would be a lot easier if the Numbering button applied styles,
but it doesn't and it never has, unfortunately.
What you can do is create a macro that applies the desired numbered style,
and attach it to a button on the Quick Access Toolbar. The following is a
simple macro that applies the List Number style to the selected paragraphs:
Sub ApplyTheListNumberStyle()
On Error GoTo errhandler
If Selection.Paragraphs(1).Style.NameLocal = _
ActiveDocument.Styles(wdStyleListNumber).NameLocal Then
Selection.Style = wdStyleNormal
Else
Selection.Style = wdStyleListNumber
End If
Exit Sub
errhandler:
Exit Sub
End Sub
I'm not quite sure what changing the list numbering to use Normal buys you
other than using that style (like maybe the font?)
The advantage of the "Use Normal style for bulleted or numbered lists"
option is that you get more control, since Word never changes the style when
you apply numbering.
--
Stefan Blom
Microsoft Word MVP
Thanks for your help.
--
Judy L
"Stefan Blom" wrote:
You can prevent Word from automatically applying the List Paragraph style
to
numbered paragraphs: Click the Office button, and then click Word
Options. In
the Advanced category, check the "Use Normal style for bulleted or
numbered
lists" and click OK.
But, as Suzanne wrote, using styles with number formatting is the way to
create predictable numbering in Word. For single level numbering, you can
use
a style from the List Number series, and you can modify it as needed. For
multilevel numbering, create a list style, whose levels you can attach to
paragraph styles.
To create a list style, click Home tab | Multilevel List | Define New
List
Style. Specify a name for the list style, and set its properties via
Format,
Numbering; for example, you can attach paragraph styles to each numbering
level. (For more on the Modify Multilevel List dialog box, see
http://www.shaunakelly.com/word/numb...Numbering.html.)
Once it has been created, the list style is shown under the "List Styles"
heading at Home tab | Multilevel List. You can apply the style to text by
clicking it, but if you associated it with paragraph styles, it will be
easier to apply the relevant paragraph styles directly to text.
To edit a list style, just right-click its icon and choose Modify from
the
context menu. Word displays the Modify Style dialog box.
--
Stefan Blom
Microsoft Word MVP
"Office Productivity Consultant" wrote:
Nope, it doesn't work in 2007. You were right that when you click on
the
numbering button, it uses the List style. So, I tried just applying the
List
style and changing it to a hanging indent exactly the way I wanted it.
Then I
told it to update to match selection. Then I turned off the style and
clicked
on the numbering button. It displayed the way it always did with the
number
starting at .25" and the indent at .5". It said it was using the List
Paragraph style and when I hovered my mouse over the style it said the
style
was defined the way I wanted it but that was not how the number
displayed.
--
Judy L
"Office Productivity Consultant" wrote:
Yes, I know but I have a client who would like to have the standard
distance
between the number and the text be .5 in. instead of .25 so that when
they
click on the numbering button in the Ribbon, it always starts .5
inches in
and has .5 inches between the number and the text.
--
Judy L
"Suzanne S. Barnhill" wrote:
Although you can modify the numbering of a given List Gallery pane
in the
Bullets and Numbering dialog, and that format will be used by the
Numbering
button until you select a different one, a better approach is to
modify one
of the built-in List Number styles to meet your needs. You can then
apply
that style (with a keyboard shortcut or toolbar button if desired)
when you
want that numbering format.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
"Office Productivity Consultant"
t.com wrote in
message
...
Is there a way to change the default location for where the
number is
placed
and where the indent is when you simply click on the numbering
button.
What
stylye does it use. It only seems to show the list style.
--
Judy L