It depends on the version of Word and the type of list.
If it's Word 2007 and you created a standard "Office Address List" (OAL)
within Word, with a .mdb extension, you /should/ be able to go to Edit
Recipient List, click the file name in the "Data Source box", then click the
Edit button which should ungrey, then click Customize Columns.
If it's Word XP/2003 and you used an OAL, you should be able to do something
similar except go to Edit Recipients (e.g. via the Mail merge Wizard task
pane, or by enabling the Mail merge toolbar and clicking the third button.
Then click Edit, then Customize.
If it's Word 2000 or earlier or a different kind of data source, let us know
the details...
--
Peter Jamieson
http://tips.pjmsn.me.uk
"Deb" wrote in message
...
I've searched microsoft word help but cannot find any information about
how
to add a field to a mail merge list without having to create a new list.