Hi,
The CREATEDATE is also not necessarily the "correct" date. The OP mentions a
report. A report is often a work in progress, and the date that was in the
document when it was sent could be far different from the date when the
document was created. On the other hand, if the report was sent when it was
completed, I would assume that the date on which the report was received by
e-mail is much closer to the date in the report. In such a case, freezing the
date when the attachment is opened may be the best solution.
I agree that there isn't a fits-all answer to this question, but I think
that there is some value in spreading the word that it is possible to freeze
the date. If the sender had locked the date, there wouldn't have been a
problem.
--
Hope this helps,
Pesach Shelnitz
"Graham Mayor" wrote:
But in order to do that from a document you received by e-mail and have not
created yourself, you are going to have to open the document (which will
update the field) and then save the document to the hard drive. If you don't
do this on the date the original document was created the locked date will
be wrong. For such documents there is no real alternative to changing the
field.
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
Pesach Shelnitz wrote:
Hi,
Is is, nevertheless, possible to freeze (lock) the content of fields,
including the DATE field. To lock a date (or another field) so that
it won't be updated again, place your cursor within the field and
press CTRL+3 or CTRL+F11. To unlock a field so that it will be
updated, place your cursor within the field and press CTRL+4 or
CTRL+SHIFT+F11.
If you have documents with Date fields they will always display the
system date of the PC. That's what a Date field does.
As Suzanne has already said, what you need to do is change those
date fields for createdate fields - ALT+F9 change {DATE \@ "d MMM
yyyy"}or {TIME \@ "d MMM yyyy"} to {CREATEDATE \@ "d MMM yyyy"} then
F9 and ALT+F9 - and change the date in your letterhead template so
that future letters based on it show the correct dates. The switches
\@ "d MMM yyyy" may be different at your location. You then need to
save the file on your hard drive. The file attached to your e-mail
post will always have a Date field, so refer to the modified version
on your hard drive. If this document is something you regularly
receive, tell the person who sent it to make the change before
posting.
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
chalen wrote:
Thanks for the help. Is there a way to set my defaults so that it
won't change dates? When I open it from my email it shows todays
date instead of the creation date. This happens even when I open
with out saving.
"Suzanne S. Barnhill" wrote:
Press Alt+F9 to display the field code, which will probably be
DATE. Edit this to read CREATEDATE, then Alt+F9 to toggle back and
F9 to update. The document will now display (and continue to
display) the date it was created. Note, however, that, if you have
saved the file on your HD, the date will likely be the date you
did that rather than the original creation date of the document.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
"chalen" wrote in message
...
I opened a report that I received by email. Each time it is
opened the date
is changed. How do I prevent this?