Userforms aren't hard to use -- any more than any dialog with dropdowns plus
OK and Cancel buttons would be hard to use. You just have to design them
logically so people know what to expect.
The part that's a bit harder is designing and creating them, because it
can't be done without some knowledge of how to write macros. But your
project was going to involve macros anyway, even if you had fewer items and
could use dropdowns directly in the document. Adding a userform is just one
more task -- one that I'll help you with -- and it only needs to be done
once.
A form with userform and macros that works in Word 2003 will also work in
Word 2007.
It would probably be easiest if you email to me a copy of your form as it is
now, so I can see what's required.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ:
http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
Sidneychic.Admin wrote:
Jay,
I am very sorry about being confussing. At the moment there is 3
lists, but would like to have a 4th that has the desintations. I
just haven't done that yet because I would like to do it correct the
first time instead of doing up the list twice.
At the moment, my computer has Word 2003 but there are a couple of
people in the office with the new version as well.
I just have one question regarding doing a userform. Is it hard to
use, because I am not planning on being with the company forever, and
I don't want it to be too hard for the other people to deal with
because some of them are extremely computer iliderate (can't spell).
Thank you for your help again,
Corinne
"Jay Freedman" wrote:
Hi Corinne,
OK, we've settled the point that the data need to be in the document.
Now I'm not clear on which list is which. Earlier you said there were
three lists: shipper, consignee, and billed to. Is the "destination
list" one of these three, or is there a fourth list?
There's a limitation of the dropdown form field that you haven't yet
seen -- it can only hold a maximum of 25 items. That means I'm going
to have to show you how to build a "userform", which is a custom
dialog box created in VBA. I think it would be better to design this
in at the beginning rather than waiting until you outgrow the form
field.
Instead of trying to explain here how to do all this, I'm planning to
build an example and have you download it and study it. It would be
helpful to have a small sample of your data to work with, say two or
three items from the consignee list and several destinations for each
one.
One more question: What version of Word do you have, and will the
other people have the same version or some other version?
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.
On Mon, 16 Jul 2007 10:34:01 -0700, Sidneychic.Admin
wrote:
Hello Jay,
All of the computers are seperate, so it would have to be held
within the document itself. The lists of shipper and billed to are
seperate from what I am trying to create. The only list that I
would like affected by the choice choosen in the Consignee list is
the destination list. The maximum number that I can estimate the
consignee list being would be 50 companies.
I hope that this information helps you.
Corinne
"Jay Freedman" wrote:
Hi Corinne,
So far I'm still in the asking-questions stage, trying to get a
clear picture of the requirements.
1. Of all the people who need to fill out the form, do they all
have access to a single server on a network, or are all the
computers separate? What I'm trying to determine is whether the
data for the dropdowns could be stored in a file that's separate
from the form but accessible to all the users, or whether the data
needs to be held within the form itself. The fact that the form
might travel by email isn't the deciding issue, it's whether
there's a single place all the users can reach.
2. I understand there are about 20 shippers, and that list will
grow and change, sometimes rapidly. About how many consignees are
there for each shipper? Can you estimate the maximum number?
3. I assume the list of billed-to names also changes with the
selection of a shipper. Is that correct?
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.
On Fri, 13 Jul 2007 08:32:05 -0700, Sidneychic.Admin
wrote:
Hello Jay,
Thank you so much for getting back to my question. This document
will be emailed out to the other employees in the office. So far
there is about 20 different choices in the first drop list and
still growing. The document is a Bill of Lading for the trucking
company that I work with and the first drop list is a list of the
customers that use us all the time and then I want to have it so
that the second drop list is a list of the different locations
accociated with the customer. At the moment, I have 1 drop list
for the customer requesting the trip (shipper), 1 drop list for
who the trip is going to (consignee) and 1 for who is paying for
the trip (billed to). The list that I would like to use for the
other list is the consignee list. I hope that this information
helps you to help me.
Thank you so much,
Corinne
"Jay Freedman" wrote:
This job requires a macro. It can be either the exit macro of the
first dropdown or the entry macro of the second dropdown. The
macro has to look at the selected item in the first dropdown,
and fill the list of the second dropdown with the appropriate
data.
There are a number of ways of storing the data for the second
dropdown, and the choice depends on factors such as how the form
will be used (on one PC, on a network, emailed out of the
company), how much data there is (how many items in the first
list, and how many in the second list for each one in the
first), and how often the data needs to be changed. If you can
give an idea of how these factors play in your form, I can give
more specific advice.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.
On Thu, 12 Jul 2007 15:14:02 -0700, Sidneychic.Admin
wrote:
I was just wondering if any one was able to help me with this
matter. i am currently trying to make it so that I can have a
list of options in one drop down list, and depending on what
gets picked there, make it so that the options for the second
drop down list correspond with the first. If this does not
make any sense, please tell me so, and I will try to explain
more.
Thank You,
Corinne