"Suzanne S. Barnhill" wrote in message
...
Let's hope Margaret will weigh in here since I can't answer that question.

Hi Merle - and thanks Suzanne for alerting me to the post :-)

I'm sure the safest method is to modify the styles - no macros involved. If
you use Body Text or something other than Normal for your ordinary
paragraphs, or if can identify some other style that reliably comes between
lists, this is really easy and reliable. Modify Body Text or whatever style
usually breaks lists, and set up Numbering from there. Just remove all the
numbers for the top level style, then work down the levels setting up list
number formats and linking each to a list style - so Level 2 might be
formatted "1." and linked to List Number, Level 2 formatted as "(a)" and
linked to List Number 2 and so on. You will also need to reset all your
current list items to style (Ctrl-Q) because it sounds like you have
introduced masses on direct number formatting on top of your list items - so
changing the styles won't immediately have any effect. Since after this you
will have clean styling, if you do get a list that doesn't restart (no
intervening top level style) you can risk using the Restart Numbering
command anyway (it won't be grayed out).

In principle, you could just stick with the document you have and use a
LISTNUM field to re-zero the numbering. This is the method described at
http://www.word.mvps.org/FAQs/Number...tByLISTNUM.htm
and it should work for any list numbering (even if not styled, and even if
you have fractured your lists) without changing the styles or anything else
in the document. However, if you have a number of people working on the
document I think this would be A Mistake. That's because the field needs to
be inserted non-intuitively at the *end* of each list you don't want to
continue, rather than at the restart point, and because it will have to be
formatted so as not to print - which might leave some of the editors totally
mystified on what is going on g. Also I think the document is bound to go
on giving you trouble until you clean out the plethora of list formatting
you must have by now.

If you want to stick with the current styles and levels, then you have to
clean the document up and carry on working clean, so that Restart doesn't
get greyed out. Again you will have to use Ctrl-Q to set all your list items
back to style - you'll lose any restarts you have when you do this. Then
reapply the restarts (you might want to use some of Word Heretic's macros
for this stage, but it will be a once-off job). After this everyone should
be able to use Restart Numbering again - at least if they can leave the B&N
dialog alone (use the right-click command) and manually tidy up after copy
and paste mess ups.

Hope this is some help

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org



"Merle" wrote in message
...
When I read the articles, the light bulb went on. The hierarchy also
explains
the formatting changes that arrive. I was hoping to avoid VBA because I'm
not
the only person here who will work on this document. I need a fix that
doesn't require macros and programming scripts. Is there another way to
keep
my list at level 1?

"Suzanne S. Barnhill" wrote:

See http://www.syntagma.demon.co.uk/FAQs...artMethods.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
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all may benefit.

"Merle" wrote in message
...
When I am working with numbered lists, I have problems restarting
numbering.
In some documents, I can restart numbering without any difficulty. In
others,
the radio button is grayed out. Sometimes, I can restart numbering,
but
that
triggers indents, new font sizes, and other unwanted formatting
changes.

I don't want to use complicated macros because other people who don't
have
advanced skills will have to edit these documents in the future. I've
tried
creating a custom style based on "no style" for my numbered list (my
personal
preference) and resorted to manually typing numbers, creating
additional
custom styles (e.g., Numbered list P1, Numbered list P2), and ever
variation
I can think of.

I've started with brand new documents and edited older ones. There
seems
to
be no rhyme or reason behind the unselectability of a very important
radio
button.
I usually get my documents from others, which complicates matters.
Clearing
formatting and pasting the text in a blank document has had mixed
results.