It would probably be helpful to have the Adobe PDF printer selected as the
active printer when you create the file in Word.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Lee Harris" wrote in message
...
I have a large mail merge document which creates baseball/football cards,
each page contains 20 cards, and a typical set has 16 pages for 320 cards.

I altered the format this year, to add alternate shading on the rows

To get all the data on the cards and lined up I use monospac821BT font,
with
text ranging from 6 point up to 10 point.

My problem is that each card is a cell in a table (5 by 4 per page), but
within each card I have sub tables with various bits of card data.

It all looks fine in Word, but when I print it to PDF, it doesnt come out
the same - the rows are bunched tighter, such that they slightly overlap
and
because of the grey shading on alternate rows, this is blocking out some
text on the white rows.

I've no idea why the PDF isnt coming out "as is" - the page setup is
correct
in Word with some smaller margins for A4, if I change the margin options
on
PDF print, it is better, but still not correct


Anyway, It takes ages to go back and restart the merge, I would have to
delete all the cells bar the first one, edit the shading and then
copy/paste
cells/rows to get the 320 cells filled in again

I can't work out how to get rid of the shading "in one go" and can't find
an
option like in Excel where I could cheat by setting the light grey colour
to
white for this document, at least that would get rid of the shading and
even
if the text is bunched up, it will be OK for what I need

any help/advice would be gratefully received

cheers
LeeH