Thanks for your response...
An example of what a field may look like:
{IF { REF subtype1 \* MERGEFORMAT}="d" "" "
If an event of default under paragraph {REF _Ref138149796 \r \h \*
MERGEFORMAT} occurs.....
If....." }
The reference in this case could be to the second paragraph.
In the Word field the paragraphs appear indented indicating that they are
auto-numbered.
The output is always paragraph 1.1.1 (even though its not - once merged it
is say 2.3.12 - it does seem to pick up the number level correctly).
I am using Word's auto numbering with up to 4 levels. There are between 100
and 150 clauses depending upon the user input. I don't want to use manually
typed paragraph numbers.
Re acrobat this is not a problem.
Can't send you any data because this is part of an integrated database
system used for generating single documents using mail merge - i.e. there is
only one record.
Regards
Dave
"Peter Jamieson" wrote:
I'm not sure this will help, but...
a. when I tried this here, I got cross-references that used the same
numbering style as the referenced paragraphs. What do your cross-reference
fields look like? How are you numbering the paragraphs? e.g. are you using
auto-numbering? If so, are you using multi-level numbering, relying on
anything like outline levels etc.?
b. personally, I would not want to rely on Word's automatic numbering in a
situation as complex as a merge with IF statements, particularly when
producing legal documents. (it's not even all that great in simpler
situations).
c. how many different possible combinations of paragraphs could you
possibly have? If it is a relatively small number, and there is no
possibility that it will suddenly become a much larger number (e.g. because
someone needs to add one more para and that creates twice as many
combinations, etc.) I would be much more inclined to try to enumerate each
possible case in full and not rely on automatic numbering or Word's
cross-referencing at all.
d. if you are merging to new documents and need to save electronic version
so fthese documents, I would probably want to do something such as Acrobat
them to be sure my documents did not alter their appearance in future. If
you can't do that because of the way your document production process has to
work, think twice before proceeding!
[Ideally I would like after merging for the cross
references to remain in place but don't think there is a way of doing
this?]
I think you are right.
On the basic issue of the format of the cross-references, if you can despam
my e-mail address and send me a copy of all or part of your mail merge main
document (preferably with a small test data source) I will have a look here
and see if I can spot anything.
Peter Jamieson
"Dave Shaw" Dave wrote in message
...
I have a document that uses an ASK field to ask the user a question upon
merging the document. The answer to this question is then used in an IF
field to generate appropriate wording.
The wording then uses numbered paragraphs. Within some of these
paragraphs
I have to cross reference other paragraphs nested within this or other IF
fields.
When the document is merged the paragraph numbering works correctly but
the
cross references always refer to 1 or 1.1 or 1.1.1.
Has anyone got any suggestions? - as this is a legal document the cross
references are vital. [Ideally I would like after merging for the cross
references to remain in place but don't think there is a way of doing
this?]
VB/Macro solutions will not solve my problem as the merge is executed
through an application that prevents the running of other macros. I am
running Word 2003.